Job Duck

Executive Assistant

• Support basic administrative and operational tasks.
• Maintain organized records and documentation.
• Ensure follow-ups and tasks are completed accurately and on time.
• Assist with coordination of internal workflows.
• Handle email inbox management and client correspondence.
• Respond to client inquiries in a timely and professional manner.
• Manage scheduling and calendar coordination.

Executive Assistant – Business Support Scheduling Coordinator

• Maintain organized digital filing systems and records
• Collaborate with the legal team to ensure timely case progression
• Support general administrative tasks to ensure smooth day-to-day operations
• Assist with e-filing and document submission processes
• Coordinate calendaring, scheduling, and appointment management
• Answer and direct phone calls while providing a professional and empathetic client experience
• Manage client intake by handling initial inquiries, vetting callers, and gathering relevant case information
• Maintain and update case files, ensuring all documentation is accurate and accessible
• Draft, edit, and organize legal and administrative documents

Law Firm Virtual Assistant

• Collaborate with leadership to streamline workflows and improve efficiency.
• Handle sensitive information with strict confidentiality and professionalism.
• Anticipate executive needs and act proactively to address them.
• Draft correspondence and prepare email responses according to parameters.
• Support administrative projects as assigned by leadership.
• File and organize documents in both digital and physical formats.
• Manage heavy email correspondence and scheduling for attorneys and executives.
• Maintain CRM records and ensure accurate data logging.
• Exercise judgment in determining matters requiring executive attention.
• Coordinate travel arrangements and logistics with accuracy and reliability.

Executive Assistant – Business Support Scheduling Coordinator

Law Firm Virtual Assistant

C-Suite Executive Assistant