C-Suite Executive Assistant

Job Duck

Executive Assistant supporting senior leadership in a fast-paced legal environment. Responsibility for managing calendars, travel logistics, and handling sensitive information with discretion.

Posted 5/31/2026full-timeRemote • 🇧🇷 BrazilMid-LevelSenior💰 $1,060 - $1,150 per monthWebsite

About the role

Key responsibilities & impact

Collaborate with leadership to streamline workflows and improve efficiency.
Handle sensitive information with strict confidentiality and professionalism.
Anticipate executive needs and act proactively to address them.
Draft correspondence and prepare email responses according to parameters.
Support administrative projects as assigned by leadership.
File and organize documents in both digital and physical formats.
Manage heavy email correspondence and scheduling for attorneys and executives.
Maintain CRM records and ensure accurate data logging.
Exercise judgment in determining matters requiring executive attention.
Coordinate travel arrangements and logistics with accuracy and reliability.

Requirements

What you’ll need

2-3 years of experience supporting C-suite or senior leadership.
Strong technical proficiency with office and scheduling software.
Software: Microsoft Office Suite, CRM systems, email management platforms, scheduling tools.
Exceptional organizational ability with attention to detail.
Advanced written and verbal communication skills.
Ability to manage complex calendars and travel logistics.
Proactive mindset with strong problem-solving skills.
Sound judgment in prioritizing executive needs.
Adaptability to shifting priorities and fast-paced environments.
Reliability and consistent follow-through.
Confidentiality and discretion in handling sensitive information.

Benefits

Comp & perks

Competitive salary.
Paid Time Off.
Bonuses.
100% remote/home-based position.
Full-time, long-term career opportunities.
Parental Leave.
Professional development and training.
Dedicated team support.
Alignment with our clients' core values.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft Office SuiteCRM systemsemail management platformsscheduling tools

Soft Skills

organizational abilityattention to detailwritten communicationverbal communicationproblem-solving skillsjudgmentadaptabilityreliabilityconfidentialitydiscretion