JFK Health

Administrative Assistant

• Manage calendars and schedule appointments using Outlook and various planning tools.
• Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyers.
• Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documentary evidence for complex cases.
• Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
• Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
• File and coordinate the service of court documents.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Perform additional administrative tasks as needed to support the team.

Legal Administrative Assistant – Litigation

Legal Assistant

• Manage calendars and schedule appointments using Outlook
• Oversee and update electronic and physical “Bring Forward” systems
• Provide support for litigation, negotiations, and regulatory matters
• Organize and manage complex electronic and paper filing systems
• Draft, edit, format, and organize various materials
• Arrange meetings and manage client documentation

Legal Administrative Assistant – Litigation

Bilingual Legal Assistant