Legal Administrative Assistant – Litigation

JFK Health

Legal Administrative Assistant supporting a team of lawyers at JFK Law, a mid-sized national law firm. Involves managing tasks, documentation, and legal correspondence in a hybrid role.

Posted 7/5/2026full-timeVancouver • 🇨🇦 CanadaJuniorMid-Level💰 CA$57,000 - CA$70,000 per yearWebsite

About the role

Key responsibilities & impact

Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
Complete monthly reconciliations of expenses for assigned lawyers.
Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
Arrange meetings, including preparation of documents, catering, and logistical support.
Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
Support with reviewing, assembling, and organizing documentary evidence for complex cases.
Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
File and coordinate the service of court documents.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Perform additional administrative tasks as needed to support the team.

Requirements

What you’ll need

Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
Have 2+ years of experience as a Legal Assistant or similar role, or equivalent experience.
Demonstrate strong organizational and prioritization skills, with the ability to work independently.
Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Knowledge of legal software, such as iManage and Cosmolex.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account JFK Health Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1967 JFK Health, a non-profit organization, encompasses a wide array of organizations, services and facilities serving residents in the Central New Jersey region. The system includes acute care hospital JFK Medical Center, inpatient and outpatient rehabilitation centers, nursing facilities and specialized treatment programs. Legal Administrative Assistant – Litigation Job not on LinkedIn 🔥 46 minutes ago 🏢🏡 Vancouver – Hybrid 💵 $57k - $70k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
Complete monthly reconciliations of expenses for assigned lawyers.
Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
Arrange meetings, including preparation of documents, catering, and logistical support.
Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
Support with reviewing, assembling, and organizing documentary evidence for complex cases.
Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
File and coordinate the service of court documents.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Perform additional administrative tasks as needed to support the team. 🎯 Requirements
Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
Have 2+ years of experience as a Legal Assistant or similar role, or equivalent experience.
Demonstrate strong organizational and prioritization skills, with the ability to work independently.
Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Knowledge of legal software, such as iManage and Cosmolex.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Administrative Assistant, Nursing – Bursaries 🕒 3 days ago The Health Employers Association of BC (HEABC) 201 - 500 🤝 Non-profit 🤝 B2B Website LinkedIn All Job Openings Administrative Assistant providing clerical and administrative support in nursing recruitment for HEABC. Working closely with nursing candidates to facilitate their registration and employment in British Columbia. 🏢🏡 Vancouver – Hybrid 💵 $49.4k - $64.9k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Talent Acquisition Coordinator 🕒 June 27 Vancity 1001 - 5000 🏦 Banking 👥 B2C 🌍 Social Impact Website LinkedIn All Job Openings Talent Acquisition Administrative Coordinator at Vancity, managing recruitment processes and supporting stakeholders. Collaborating with teams to ensure an optimal candidate experience through effective recruitment administration. 🏢🏡 Vancouver – Hybrid 💵 $55.3k - $71.5k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

Document ManagementExpense ReconciliationCourt Document PreparationFiling Systems ManagementMeeting CoordinationTravel ArrangementEvidence OrganizationCalendar ManagementTask PrioritizationRegulatory Support

Soft Skills

Interpersonal CommunicationTeamworkSelf-MotivationAdaptabilityPressure Management

Certifications

Legal Assistant Program Graduate