JCTM

Administrative Assistant

• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS)
• Maintain branch records and file documentation in accordance with SECNAV directives
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve
• Compose and edit technical correspondence, reports, and presentations from multiple data sources
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS
• Perform security escort duties where a Final Security Clearance is held
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making
• Expand your expertise working with enterprise government systems such as DTS, DISS, SMARTS, SEAS, and more

Office Manager

Executive Assistant

• Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
• Make complex Defense Travel System (DTS) arrangements aligned with Navy travel policy (SSPINST 4650.13).
• Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified/unclassified document workflows.
• Design and implement tracking systems for high-priority initiatives to ensure consistent performance and timely delivery.
• Prepare technical documentation for systems, software, and executive review.
• Coordinate high-level meetings, VTCs, and events, including agenda development, minute taking, and action item tracking.
• Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
• Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
• Consolidate data and prepare oral and written presentations using diverse technical sources.
• Provide administrative and operational support including office supply logistics, equipment monitoring, and roster updates.
• Serve as a liaison across SSP branches, offering strategic recommendations to align goals and initiatives.
• Process security documentation and serve as an escort for non-cleared personnel, where clearance permits.