JCTM

Executive Assistant

JCTM

full-time

Posted on:

Location Type: Office

Location: Washington • District of Columbia • Washington • United States

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Salary

💰 $85,000 - $101,000 per year

About the role

  • Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
  • Make complex Defense Travel System (DTS) arrangements aligned with Navy travel policy (SSPINST 4650.13).
  • Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified/unclassified document workflows.
  • Design and implement tracking systems for high-priority initiatives to ensure consistent performance and timely delivery.
  • Prepare technical documentation for systems, software, and executive review.
  • Coordinate high-level meetings, VTCs, and events, including agenda development, minute taking, and action item tracking.
  • Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
  • Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
  • Consolidate data and prepare oral and written presentations using diverse technical sources.
  • Provide administrative and operational support including office supply logistics, equipment monitoring, and roster updates.
  • Serve as a liaison across SSP branches, offering strategic recommendations to align goals and initiatives.
  • Process security documentation and serve as an escort for non-cleared personnel, where clearance permits.

Requirements

  • Active SECRET clearance
  • Associate’s Degree (Bachelor’s preferred) or equivalent experience
  • 6+ years of administrative experience
  • Formatting, processing, and records maintenance for all official documents
  • Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
  • Schedule appointments and correspond via email
  • Prior experience supporting SES or executive personnel
  • Professional and independent judgment and initiative
  • Ability to work independently with confidential executive-level information
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Professional development opportunities
  • Remote work options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
records managementtechnical documentationdata consolidationdocument workflow managementDTS arrangementsagenda developmentminute takingpresentation preparationsecurity documentation processingcorrespondence formatting
Soft Skills
professional judgmentindependent initiativestrategic recommendationscommunicationorganizational skillstime managementattention to detailliaison skillsproblem-solvingconfidentiality
Certifications
Active SECRET clearanceAssociate’s DegreeBachelor’s Degree (preferred)