Executive Assistant
JamPot
contract
Posted on:
Location Type: Remote
Location: Colombia
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About the role
- Manage calendars, schedule meetings and appointments for clients
- Coordinate travel arrangements and accommodations
- Prepare and edit documents, reports, and presentations
- Handle phone calls, emails, and other correspondence
- Organize and maintain files, records, and databases
- Assist in the preparation of meeting agendas and take minutes
- Collaborate with other team members to ensure efficient workflow
- Arrange and coordinate events and conferences
- Perform ad-hoc administrative tasks as needed
- Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or similar role
- Experience working in a fractional, freelance, or contract based role
- Exceptional organizational and time-management skills
- Excellent communication and interpersonal abilities
- Proficient in MS Office and Google Suite
- Ability to multitask and prioritize tasks effectively
- Strong attention to detail and accuracy
- High degree of professionalism and confidentiality
- Ability to work independently and remotely
- Flexible schedule and availability
- Demonstrated experience supporting multiple executives or clients simultaneously
- Experience with project management tools
- Familiarity with video conferencing and online collaboration tools
- Knowledge of office management systems and procedures
- Experience working with HNW individuals preferable but not essential.
- Experience working with Family Offices preferable but not essential.
- Experience working with Business Leaders preferable but not essential.
- Flexible with occasionally meeting clients in person if requested.
- Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance.
Benefits
- You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
- The benefit of this structure means, all of our clients sign contracts directly withThe People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementdocument preparationreport editingdatabase managementmeeting agenda preparationminute takingproject managementoffice management systemsemerging AI softwareonline collaboration tools
Soft Skills
organizational skillstime-management skillscommunication abilitiesinterpersonal abilitiesattention to detailprofessionalismconfidentialityindependenceflexibilitymultitasking