Ipsos North America

Graduate HR Administrator

Ipsos North America

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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Salary

💰 £26,500 per year

Job Level

Entry Level

About the role

  • Ensure a smooth and compliant onboarding experience (right-to-work checks, contract setup, induction coordination) so new starters are productive from day one.
  • Maintain and improve HR data quality across iTalent, payroll systems and trackers; proactively surface inaccuracies and resolve them.
  • Partner with HR Advisors, HR Business Partners and managers to support employee lifecycle activity (changes, promotions, leavers, absences) and act as a reliable administrative point of contact.
  • Produce and format routine HR reports and dashboards (using HRIS and Excel) that provide timely insight into attrition, diversity and other core metrics.
  • Coordinate and support weekly HR inductions, take minutes for key meetings, and maintain Intranet content and guidance pages so colleagues have access to clear, up-to-date information.
  • Support and eventually take ownership of small, focused HR projects (process improvements, data cleanup, policy rollouts), including independent research and stakeholder engagement.
  • Use AI tools to streamline repetitive admin tasks and improve the clarity and presentation of reports and communications.
  • Respond to employee and manager queries with a service-first approach, escalating complex issues to HR Advisors as appropriate.

Requirements

  • Strong administrative and organisational skills; able to prioritise and manage competing deadlines.
  • A strong aptitude for learning new software and databases. Comfortable navigating new technology to manage records accurately.
  • High attention to detail and commitment to data accuracy and confidentiality.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) with good spreadsheet skills for reporting.
  • Clear written and verbal communication; ability to interact professionally with stakeholders at all levels.
  • Highly numerate and comfortable handling sensitive data, with a strong willingness to learn about payroll processes and the employee lifecycle
  • Familiarity with, or a keen interest in, using AI-powered tools (e.g., during your studies) to improve efficiency, streamline tasks, and enhance outputs.
  • Advanced Excel skills (pivot tables, lookups, basic formulas) and experience building formatted reports.
  • A genuine interest in the market research or professional services industry, and an enthusiasm for working within a diverse, global, and multi-site organisation
  • Formal HR qualification (e.g., CIPD) or relevant training.
  • Experience analysing data or creating reports, coupled with a strong interest in applying these skills to 'people analytics' and HR dashboards.
  • Project coordination or small project management experience.
  • The unrestricted right to work in the UK.
Benefits
  • 25 days’ holiday that increases to 30 days over time, plus an extra day off for your birthday
  • Industry-leading Graduate Programme to kickstart your career with top training and development opportunities
  • Flexible working and inclusive bank holiday options, recognising the diversity of our workforce and that people may celebrate different events
  • Interest-free Future Talent Loan of up to £1,000, providing optional support for unexpected costs so you can focus on starting your career
  • Work anywhere for up to 4 weeks each calendar year (subject to relevant Right to Work requirements)
  • Bupa Well+ Health and Wellbeing Services for ongoing health and wellness support
  • Comprehensive benefits including pension contributions, income protection, winter flu jabs, eye care vouchers, and many others
  • Company paid Curiosity & ESG Days
  • Diversity and Inclusion Belong Networks, bringing together people with shared identities and interests to foster a welcoming and supportive workplace
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HRISExceldata analysisreportingdata cleanupprocess improvementspayroll processesproject coordinationAI toolsdashboard creation
Soft Skills
administrative skillsorganisational skillsattention to detailcommunicationnumeracyservice-first approachstakeholder engagementlearning aptitudetime managementproblem-solving
Certifications
CIPD