Interplay

Office & Operations Coordinator

Interplay

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $60,000 - $70,000 per year

About the role

  • Own the daily office rhythm: supplies, mail/packages, guest experience, meeting room readiness, and general office organization.
  • Coordinate vendors and service providers (cleaning, repairs, internet/IT support, building management, etc.)
  • Manage office inventory and purchasing; keep the office stocked and cost-conscious.
  • Maintain office guidelines and make it easy for people to follow them (signage, docs, quick training).
  • Manage and coordinate all events. These include: Internal events, External Interplay hosted events, All events being held at the office.
  • Help run operational “admin backbone” tasks: documentation, trackers, forms, intake workflows, recurring checklists.
  • Identify operational friction and propose improvements (templates, automations, better trackers).
  • Help maintain simple dashboards and trackers (e.g., Airtable/Notion/Sheets), ensuring data is accurate and current.
  • Assist with general accounting needs like tracking and recording expenses, managing monthly uncategorized reports, and executing recurring business payments.
  • Support business entity filings, annual reports, and compliance documentation with state agencies.
  • Assist in creating, publishing, and managing blogs, podcasts, and marketing content across platforms.
  • Collect and report weekly analytics for marketing, talent, website, and podcast performance.

Requirements

  • 2+ years experience in office management, operations, executive admin, or similar coordination-heavy roles preferred but not required.
  • Strong computer/technical skills (Google Workspace, Slack, Zoom; confident learning new tools quickly).
  • Exceptional organization and follow-through; you can manage multiple streams without dropping details.
  • Personable and service-oriented, comfortable helping others and creating a great in-office experience.
  • Clear written communication and comfort documenting processes.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office managementoperations managementevent coordinationdocumentationdata trackingaccountinganalytics reportingcompliance documentationinventory managementprocess improvement
Soft skills
organizationfollow-throughpersonableservice-orientedcommunicationproblem-solvingattention to detailmultitaskingcollaborationadaptability