Project Manager
Nuix
PMP
Administrative Assistant
International Maize and Wheat Improvement Center (CIMMYT)
full-time
Posted on:
Origin: • 🇲🇽 Mexico
Visit company websiteJob Level
Mid-LevelSenior
Tech Stack
PMP
About the role
- Provide comprehensive administrative, operational, and logistical support to the Dryland Crops Program (DCP).
- Prepare and manage financial reports for assigned scientists' credit cards and support expense processing and requisitions.
- Process prepayments in Dynamics 365 according to institutional finance procedures.
- Support program events, meetings, conferences, and workshops; send invitations and manage participant communications.
- Arrange logistics including transport, airfare, accommodation, and facilitate participant reimbursements when required.
- Make BCD travel reservations for national flights for assigned teams.
- Raise CAPEX requisitions and monitor procurement progress.
- Process Standard Material Transfer Agreements (SMTAs); manage DHL shipments and KeMHPIS documentation and liaise with procurement.
- Upload subgrant agreements via SGM and ICERTIS and maintain a subgrants tracker.
- Upload critical project information into institutional systems (SharePoint, Teamwork, PMP) and support tracking of milestones and deliverables.
- Assist in meeting coordination, documentation, and follow-up actions; rotate tasks within the admin team to ensure coverage.
- Maintain organized records and files for all program-related administrative processes.
- Serve as the DCP focal person at HQ to follow up with enabling units (HR, Procurement, Finance, Legal, Facilities) to ensure timely action on program requirements.
Requirements
- Bachelor’s degree in business administration, Management, Public Administration, International Development, Project Management, Finance, Accounting, Agricultural Economics, Agribusiness, Supply Chain/Logistics Management, Environmental Science, Agriculture, Crop Science, or related fields.
- Advanced degree (Master’s) in any of the above fields is an advantage.
- 3–5 years of experience providing comprehensive administrative and operational support in an international, multicultural, or non-profit environment.
- Experience in knowledge and information management, liaising with institutional units, and ensuring smooth program operations.
- Excellent organizational skills (time management, resource management, prioritization, coordination, communication).
- Proficiently use Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Microsoft Dynamics 365 is an advantage.
- Exposure to agricultural research, international development, and familiarity with International Organizations/NGO sector (multicultural).
- Advanced level of English (written and conversational); English will be tested and candidate should score a minimum of C1 on CEFR.
- The selected candidate must exhibit competencies: Critical thinking, Teamwork, Client Orientation, Problem Solving, Decision making, Negotiation and Conflict resolution.
