Interiors With Art Ltd

Executive Personal Assistant

Interiors With Art Ltd

full-time

Posted on:

Location Type: Remote

Location: India

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About the role

  • Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear, executable actions.
  • Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.
  • Handle correspondence, meeting preparation, follow-ups, and stakeholder coordination with professionalism and discretion.
  • Track delegated actions across teams, chase progress, and provide clear status updates.
  • Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
  • Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms) to conduct research and distil insights into concise briefing notes.
  • Draft communications, presentations, reports, and internal documentation.
  • Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata).
  • Create and maintain templates, dashboards, trackers, and operational documents.
  • Continuously identify opportunities to improve efficiency, automate tasks, and introduce forward-thinking solutions.
  • Support HR and office operations for the India team, including recruitment coordination, onboarding, offboarding processes, and maintaining clear documentation.

Requirements

  • 3+ years’ experience as a PA/EA supporting senior or executive leadership.
  • Excellent written and verbal English; confident drafting polished emails, documents, decks, and communicating with stakeholders globally.
  • Strong tech-forward mindset: Proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (including metadata structuring).
  • Comfortable with inbox/calendar automation and digital productivity tools.
  • Demonstrated use of AI tools to enhance research, workflows, or communications.
  • Highly organised, able to juggle multiple priorities with rigorous follow-through.
  • Experience supporting research and execution, not just administration.
  • Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
  • Curious, hungry to learn, and motivated to grow beyond a traditional EA remit.
Benefits
  • Work directly with senior directors shaping international ventures.
  • Long-term role with scope to grow into operations, systems, and innovation leadership.
  • Be part of a respected company with over 20 years of global success in luxury design and construction.
  • A rare opportunity to embed AI, automation, and intelligent systems at the heart of executive leadership.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementworkflow optimizationresearchcommunication draftingpresentation creationreport writingdocument managementtask automationmetadata structuringstakeholder coordination
Soft Skills
organizational skillsdiscretionindependenceprofessionalismcommunication skillscuriosityadaptabilitytime managementattention to detailproactive mindset