Senior Payroll Tax and Operations Analyst
Acuity
Temporary Payroll Specialist – Leave Management
Instant Teams
full-time
Posted on:
Location Type: Remote
Location: Remote • California, Colorado, Illinois, Maryland, Massachusetts, Minnesota, Missouri, Montana, New Hampshire, New York, Rhode Island, Vermont, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $20 per hour
Job Level
Junior
About the role
- Accurately administer PTO within 24 hours of intake for eligible leaves such as: Short-Term Disability (STD) Elimination Period Unpaid FMLA and State Leaves of Absence
- Apply PTO based on specific administration guidelines, such as: PTO Utilization Hierarchy for Non-Union employees Union-specific PTO guidelines State-specific handling (e.g., CT and WI leave administration)
- Manage multiple leave types while excluding: Workers Compensation Unpaid Personal Leave Long-Term Disability
- Utilize UKG’s UTA system to: Input and track time-off accurately Deplete appropriate PTO buckets based on hierarchy and employee selections Monitor and update vacation, personal holiday, caregiver, and sick leave balances
- Coordinate closely with claims examiners and employees to apply leave decisions, including: Responses to custom PTO utilization questions during claim intake Voluntary PTO usage beyond required minimums
- Maintain compliance with policies including: Mandatory PTO utilization during unpaid FMLA for Non-Union employees 7-day elimination period rules Prohibitions on concurrent PTO usage with paid benefits (e.g., STD, military leave, parental leave)
- Provide support for union-specific leave rules, based on group-specific guidelines and responses collected during intake
- Maintain records and audit timekeeping entries for accuracy and compliance with internal and external policies
- Collaborate with HR, Payroll, Benefits, and Leave Management teams to resolve discrepancies and improve processes
- Stay updated on relevant federal, state, and local leave regulations
Requirements
- High School diploma or GED certificate
- 1+ years of experience in payroll processing or timekeeping support; preferably in a leave management or HR operations environment
- Proficiency with timekeeping and payroll systems, preferably UKG (Ultimate Kronos Group)
- Foundational experience with system-based rules/coding for time-off or payroll processing
- Understanding of FMLA, STD, and PTO leave structures
- Familiarity with union vs. non-union leave policies and related administrative processes
- High attention to detail and strong organizational skills
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive employee information
- Experience working in a shared services or leave administration team is preferred
- Knowledge of multi-state employment laws relating to time off is a plus
- Familiarity with claims processing systems and absence case management tools is preferred
Benefits
- Equipment Provided
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingtimekeeping supportleave managementFMLASTDPTO leave structuressystem-based rulesclaims processingabsence case management
Soft skills
attention to detailorganizational skillscommunication skillsinterpersonal skillsconfidentiality
Certifications
High School diplomaGED certificate
