Internal Marketing – Employee Experience Virtual Assistant
VAA Philippines
Executive Virtual Assistant
Inside Out Group
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $7 - $10 per hour
Job Level
Mid-LevelSenior
About the role
- Serve as the main point of coordination for all administrative and organizational tasks.
- Manage and prioritize email correspondence and communications between partners and external professionals (lawyers, accountants, vendors, etc.).
- Prepare and maintain financial documents such as expense reports, invoices, and payment records.
- Conduct quick online research and prepare materials for meetings and business tasks.
- Use and recommend productivity tools for task tracking, documentation, and workflow management.
- Manage all aspects of frequent business and personal travel for both partners, including booking flights, setting reservations, and coordinating ground transportation.
- Schedule and manage business appointments and follow-ups.
- Represent the partners professionally in all communications, including phone calls, text, Slack, and email.
- Attend virtual meetings with the partners and their contacts to take notes, manage follow-up action items, and maintain a highly presentable and professional appearance and setting.
- Handle sensitive business and personal data with the utmost security, privacy, and discretion.
Requirements
- Proven experience as an Executive Assistant, ideally in a remote capacity, with exposure to both business and personal administrative tasks.
- Exceptional organizational skills, high attention to detail, and a proactive mindset.
- Must be proficient in working with spreadsheets/basic accounting knowledge necessary for expense reports.
- Must possess reliable, high-speed internet and the necessary high-quality hardware/computer capable of running business software and participating in professional video calls.
- A reliable backup internet plan is essential.
- Excellent verbal and written English fluency is mandatory.
- We seek a professional with a compatible personality who can integrate seamlessly into the company culture.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
basic accountingexpense reportsinvoicesfinancial documentstask trackingworkflow managementonline researchnote-taking
Soft skills
organizational skillsattention to detailproactive mindsetcommunication skillsprofessionalismdiscretion
