Project Coordinator, IT Security
Relativity
Salary
💰 $75,000 - $99,000 per year
Job Level
Mid-LevelSenior
About the role
- Oversee the organization and management of regional corporate records in secure document management systems, ensuring accessibility and accuracy.
- Manage statutory filings with local regulatory authorities, ensuring compliance with local filing requirements and deadlines.
- Assist with the incorporation, dissolution, or restructuring of entities in the region, coordinating with legal and finance teams.
- Organize and support board and shareholder meetings, including preparing notices, agendas, and comprehensive meeting packs (including through the use of board portal technology like Diligent), drafting resolutions, managing meeting logistics, distributing materials, and ensuring timely post-meeting follow-up actions.
- Prepare, update, and maintain regional entity organizational charts and other structural documents.
- Manage and update key governance documents, including corporate records, including board and shareholder resolutions, minutes, company registers, powers of attorney, and other statutory documents, ensuring they are accurate and up-to-date.
Requirements
- University level degree or equivalent, with 5+ years in a corporate secretarial, governance, or compliance role, with experience in multi-jurisdictional governance.
- Comfortable working as part of a cross functional team.
- Strong understanding of corporate secretarial obligations and regulatory compliance within the region.
- Excellent written and verbal communication skills, with meticulous attention to detail.
- Ability to manage complex projects, multi-task, and meet tight deadlines.
- Proficiency in corporate governance software, document management systems, and Microsoft Office Suite, with specific experience in board portal software (e.g., Diligent), managing board materials, and coordinating electronic meetings.
