Hunt St

Administration

• - Manage general administrative tasks and oversee inbox management, ensuring timely, clear, and professional communication
• - Act as the primary point of contact for clients, handling communication via email and phone
• - Coordinate property contracts and guide clients through documentation and agreement processes
• - Manage progress payment coordination between builders, clients, and lenders
• - Follow up and collect required documents from clients such as IDs, signed forms, and supporting paperwork
• - Provide consistent finance and build updates, and respond to general client inquiries throughout the project lifecycle

Client Concierge – Administration Coordinator

Executive Assistant

• Manage complex diary across Australia, USA, and Europe time zones
• Coordinate meetings, run sheets, and daily scheduling adjustments
• Monitor inbox and draft professional communications
• Manage Xero bookkeeping for both personal and business accounts
• Track expenses, invoices, and financial documentation
• Support reconciliation and financial organisation
• Coordinate international travel, accommodation, and itineraries
• Manage changes across time zones and last-minute adjustments
• Liaise with investors, partners, clients, and internal teams
• Ensure clear, timely, and professional communication
• Support personal scheduling and family-related coordination
• Maintain visibility of recurring tasks and commitments
• Use AI and productivity tools to improve workflows
• Build and maintain simple systems to reduce recurring issues
• Anticipate needs and proactively resolve scheduling conflicts

Client Concierge – Administration Coordinator

Executive Assistant / Personal Assistant