Executive Assistant / Personal Assistant

Hunt St

Executive Assistant supporting a Sydney-based investment firm managing global responsibilities and personal coordination across multiple time zones. Requires strong organisational skills and financial administration expertise.

Posted 4/13/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,600 - A$2,000 per monthWebsite

About the role

Key responsibilities & impact

Manage complex diary across Australia, USA, and Europe time zones
Coordinate meetings, run sheets, and daily scheduling adjustments
Monitor inbox and draft professional communications
Manage Xero bookkeeping for both personal and business accounts
Track expenses, invoices, and financial documentation
Support reconciliation and financial organisation
Coordinate international travel, accommodation, and itineraries
Manage changes across time zones and last-minute adjustments
Liaise with investors, partners, clients, and internal teams
Ensure clear, timely, and professional communication
Support personal scheduling and family-related coordination
Maintain visibility of recurring tasks and commitments
Use AI and productivity tools to improve workflows
Build and maintain simple systems to reduce recurring issues
Anticipate needs and proactively resolve scheduling conflicts

Requirements

What you’ll need

5+ years’ experience as a high-level EA / Executive Assistant
Strong experience with Xero and financial administration
Excellent written English and professional communication skills
Proven ability managing multi-timezone calendars (AU/US/EU)
High attention to detail and structured thinking
Experience supporting senior executives or founders
Strong proficiency in Microsoft Office and productivity tools
Comfortable using AI tools to enhance efficiency
Highly discreet, reliable, and proactive

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Executive Assistant / Personal Assistant Not on LinkedIn 🔥 28 minutes ago 🇵🇭 Philippines – Remote 💵 $1.6k - $2k / month ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Manage complex diary across Australia, USA, and Europe time zones
Coordinate meetings, run sheets, and daily scheduling adjustments
Monitor inbox and draft professional communications
Manage Xero bookkeeping for both personal and business accounts
Track expenses, invoices, and financial documentation
Support reconciliation and financial organisation
Coordinate international travel, accommodation, and itineraries
Manage changes across time zones and last-minute adjustments
Liaise with investors, partners, clients, and internal teams
Ensure clear, timely, and professional communication
Support personal scheduling and family-related coordination
Maintain visibility of recurring tasks and commitments
Use AI and productivity tools to improve workflows
Build and maintain simple systems to reduce recurring issues
Anticipate needs and proactively resolve scheduling conflicts 🎯 Requirements
5+ years’ experience as a high-level EA / Executive Assistant
Strong experience with Xero and financial administration
Excellent written English and professional communication skills
Proven ability managing multi-timezone calendars (AU/US/EU)
High attention to detail and structured thinking
Experience supporting senior executives or founders
Strong proficiency in Microsoft Office and productivity tools
Comfortable using AI tools to enhance efficiency
Highly discreet, reliable, and proactive Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant 🕒 April 2 OptiNizers 1 - 10 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting executives in day-to-day business operations and coordination. This role requires proactivity, detail orientation, and efficient task management in a remote setting. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Virtual Assistant 🕒 March 23 Dhar Mann Studios 51 - 200 📱 Media 🌍 Social Impact Website LinkedIn All Job Openings Executive Virtual Assistant supporting the CEO at Changing Lives Productions. Organizing priorities and managing key initiatives in a remote capacity. 🇵🇭 Philippines – Remote 💵 $12 - $15 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Virtual Assistant 🕒 March 18 VA Placement Service 51 - 200 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Amazon Virtual Assistant supporting clients' entrepreneurial activities on Amazon. Handling administrative tasks, customer service, and managing Seller Central. 🇵🇭 Philippines – Remote 💵 $3 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🕒 March 13 Insticator 51 - 200 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant providing high-level administrative support to a senior US executive in a global AdTech company. Managing complex schedules and coordinating across time zones with a detail-oriented approach. 🇵🇭 Philippines – Remote 💰 $5.2M Series A on 2017-07 ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Growth and Sales Support 🕒 March 6 Cloud Accountant Staffing 11 - 50 🤝 B2B 💸 Finance Website LinkedIn All Job Openings Executive Assistant supporting growth and sales initiatives remotely while managing CRM and client relations. Conducting pre-interviews and coordinating billing workflows to enhance revenue and client experience. 🇵🇭 Philippines – Remote 💵 $1k - $1.5k / month ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

Xerofinancial administrationcalendar managementexpense trackinginvoice managementfinancial documentationreconciliationscheduling adjustmentsdiary managementsystem building

Soft Skills

professional communicationattention to detailstructured thinkingproactivediscretionreliabilityanticipation of needsconflict resolutioncoordinationliaison