Houseful

Executive Assistant – 12 Month FTC

Houseful

contract

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Own and manage the end-to-end coordination of Hometrack’s leadership meeting cadence, including All Hands, Operational Leadership Meetings, and New Joiner Inductions.
  • Coordinate logistics, technology setup, and calendar management for all key leadership meetings.
  • Ensure smooth execution and provide real-time support during meetings.
  • Manage complex calendars for the CEO and COO, and wider SLT as required.
  • Coordinate travel arrangements when necessary, ensuring efficiency and attention to detail.
  • Ensure the CEO and COO are fully prepared and briefed for meetings.
  • Manage meeting logistics, agendas, and follow-up actions.
  • Work closely with the Hometrack SLT to coordinate business activities and ensure timelines are met.
  • Implement systems to track tasks, deadlines, and dependencies.
  • Proactively follow up with stakeholders to ensure actions are completed.
  • Compile regular status updates and reports for the SLT.
  • Coordinate and attend SLT meetings.
  • Circulate agendas, document discussions, and track action items through to completion.
  • Coordinate logistics for Hometrack client events in partnership with the Marketing team.
  • Organise internal team events, workshops, and offsites, including sourcing venues and catering.
  • Act as a point of contact for internal and external communication on behalf of the SLT where appropriate.
  • Draft, edit, and manage correspondence, emails, and communication materials.
  • Maintain and organise documents, presentations, and reports for easy access.
  • Manage and process expense reports in line with company policy.
  • Raise purchase orders and process invoices.
  • Provide ad-hoc support as required to ensure the smooth running of the Hometrack office.

Requirements

  • Proven experience supporting C-level executives and senior leadership teams.
  • Strong background in administrative roles with a focus on coordination and execution.
  • Demonstrated experience coordinating projects and managing delivery of tasks.
  • Exceptional organisational skills with strong attention to detail.
  • Excellent written and verbal communication skills.
  • Confidence engaging with internal and external stakeholders at all levels.
  • Proficient in Google Suite and collaboration tools such as Miro.
  • Tech-savvy with the ability to quickly learn and adapt to new systems.
  • Highly organised, resilient, and comfortable working in a fast-paced, changing environment.
  • Strong time management skills with the ability to manage competing priorities.
  • Proactive, adaptable, and solutions-focused.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementlogistics coordinationproject coordinationtask managementexpense report processingpurchase order managementdocument managementreport compilation
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationstakeholder engagementtime managementproactivityadaptabilitysolutions-focusedresilience