Hook

Executive Assistant

Hook

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $55,000 - $80,000 per year

About the role

  • Manage and optimize the CEO’s calendar, ensuring time is allocated to the company’s highest-priority work and conversations
  • Coordinate and prioritize scheduling requests across internal teams, partners, investors, and external stakeholders
  • Maintain clear visibility on the CEO’s priorities and ensure the calendar reflects them effectively
  • Ensure meetings are well prepared by coordinating agendas, confirming logistics, and organizing required materials
  • Assist with inbox management and drafting responses where appropriate
  • Anticipate scheduling conflicts or operational challenges and proactively resolve them
  • Provide scheduling and coordination support to the COO/CPO and other leadership team members as needed
  • Arrange domestic and international travel for the CEO and other internal company leaders, including flights, accommodations, and itineraries
  • Coordinate logistics for offsites, events, and partner meetings
  • Handle expense tracking and reimbursements
  • Help manage day-to-day office operations to ensure a smooth and welcoming work environment
  • Coordinate with vendors, building management, and service providers as needed
  • Order and manage office supplies, equipment, and team resources
  • Assist with organizing team events, lunches, and internal gatherings that support a strong team culture
  • Support onboarding logistics for new hires (workspace setup, office access, etc.)

Requirements

  • 2–5+ years of experience supporting senior executives or founders (startup experience strongly preferred)
  • Exceptional organizational skills and attention to detail
  • Clear, professional communicator who is comfortable interacting with people across all levels of an organization
  • High level of discretion and integrity when handling sensitive information
  • Strong judgment and the ability to anticipate needs before they arise
  • Calm, professional presence in a fast-moving environment
  • Collaborative and service-oriented mindset — focused on helping others work effectively
  • Highly receptive to feedback and continuously looking for ways to improve how things operate
  • Comfort working with modern productivity tools (Google Workspace, Slack, Notion, etc.)
Benefits
  • Competitive base salary
  • Meaningful equity ownership
  • Opportunity to build and lead growth at a fast-growing consumer company
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementscheduling coordinationinbox managementexpense trackingoffice operations managementevent coordinationtravel arrangementslogistics coordinationteam event organizationonboarding logistics
Soft Skills
organizational skillsattention to detailprofessional communicationdiscretionjudgmentanticipation of needscalm presencecollaborative mindsetservice orientationreceptiveness to feedback