Manage AP, AR, and general ledger entries in QuickBooks Online (QBO)
Oversee invoice creation and transfer from ERP to QBO, ensuring accuracy and reconciliation
Issue customer invoices and promptly resolve billing discrepancies
Respond to customer inquiries regarding invoices, balances, credits, and payment issues
Handle high daily volumes of emails and transactions with accuracy and professionalism
Perform basic financial reporting and support month-end reconciliation activities
Proactively identify errors, investigate root causes, and escalate issues when appropriate

Requirements

Accounting or bookkeeping experience, with direct experience in the cosmetic, medical, aesthetics, or healthcare industry (non-negotiable)
Hands-on experience with QuickBooks Online and ERP-integrated accounting workflows
Experience managing invoicing and AR/AP in regulated, product-based environments
Strong written and spoken English with a clear, professional, customer-facing communication style
Ability to manage high-volume, detail-heavy workloads while maintaining accuracy
Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Asana, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accountingbookkeepinginvoice managementaccounts payableaccounts receivablefinancial reportingmonth-end reconciliationerror investigationQuickBooks OnlineERP-integrated accounting

Soft Skills

professional communicationcustomer serviceattention to detailproblem-solvingtime managementadaptabilityaccuracycollaborationremote work experienceworkload management