HEAPY

Proposal Manager

• Lead and coordinate proposal and qualification submittals from kickoff through delivery
• Partner with technical teams to develop compelling, client-focused content
• Ensure deliverables reflect HEAPY’s brand, quality standards, and commitment to exceptional client service
• Strengthen the proposal library, marketing resources, and pursuit processes through continuous improvement
• Coordinate and produce proposals, qualifications packages, presentations, and marketing collateral
• Gather, edit, and synthesize content for pursuit responses
• Maintain resume, project, and boilerplate databases
• Plan proposal kickoffs, schedules, and internal deadlines; track inputs and follow up
• Provide writing, proofreading, formatting, and layout support
• Support client-facing deliverables and presentations
• Evaluate and enhance proposal tools, content, and processes
• Participate in professional development and internal knowledge sharing

Proposal Coordinator

• Lead and coordinate proposal and qualification submittals from kickoff through delivery
• Partner with technical teams to develop compelling, client-focused content
• Ensure deliverables reflect HEAPY’s brand, quality standards, and commitment to exceptional client service
• Develop, coordinate, and deliver proposals, qualifications packages, and marketing materials supporting business development
• Apply proposal best practices, brand standards, and strategic messaging to create high-quality submittals
• Lead or support pursuit efforts with technical and marketing teams
• Improve content, tools, proposal libraries, marketing resources, and pursuit processes
• Coordinate proposal kickoffs, schedules, internal deadlines, and stakeholder inputs
• Maintain resume, project, and boilerplate databases
• Provide writing, proofreading, formatting, and layout support
• Support client-facing deliverables and presentations
• Participate in professional development and internal knowledge sharing

Mechanical Engineer

• Ensures accurate input into the model or design tool and focuses on understanding the underlying reasons (i.e., ask questions).
• Develops full plan designs, details, and outlines, identifies materials, cost estimates, and performs calculations for a detailed segment of a project.
• Gathers and records information for the preparation of design specifications. Reviews/evaluates vendor (and at higher levels, approves) shop drawings, bids, and submittals to ensure compliance with specifications.
• Reviews and approves mechanical design drawings for assigned segments of projects.
• If PE has been obtained, serves as the engineer of record as applicable.
• Assists with the development of design guides, guide specifications, and design control procedures when directed by a technical leader/design manager.
• Prepares technical reports such as life cycle cost analysis, facility conditions assessments, and other engineering guidance for clients.
• Leverages AI and automation in design and project responsibilities as appropriate.
• Meets project deadlines with punctuality, monitoring progress, and ensuring deliverables meet requirements.
• Ensures project deliverables adhere to client project requirements, meet required standards and implements corrective action as needed.
• Delivers exceptional quality assurance to build trust, increase brand loyalty, and drive success and innovation.
• Builds strong customer relationships by delivering exceptional service that exceeds expectations.
• Aids and supports proposal teams or proposal managers as requested.
• May collaborate with operations and practice leadership on project staffing requirements and resource allocation.
• Collaborates with and supports/leads design engineers/designer I & II colleagues on their technical development and professional growth.
• Collaborates with additional partners, such as BIM technicians and third-party partners, on the successful and timely completion of project tasks and deliverables.
• Interacts and coordinates with clients/owners to develop Owner Project Requirements.
• Additional responsibilities as requested/needed.

Senior Mechanical Engineer

Engineer

• - Engages in energy studies, including audits and analysis of existing and new building systems (HVAC, lighting, envelope, etc.).
• - Performs system installation, verification, and functional performance testing.
• - Performs onsite validation and review of equipment and controls to identify proper operation and/or opportunities to improve performance.
• - Prepares energy calculations, utility rate structures, testing procedures, plans, or reports involving HVAC, lighting, standby power, and other energy-consuming or producing equipment, components, or systems.
• - Verifies that owners’ project requirements are met from project design through operations.
• - Leads by example in hitting client deadlines and performing multiple responsibilities simultaneously.
• - Leverages MEP system knowledge to identify and quantify energy conservation measures (ECMs), working with design teams to recommend efficiency improvements.
• - Reviews and provides feedback on energy models that simulate building performance and energy usage, ensuring compliance with measurement and verification standards.
• - Initiates collaboration with engineering colleagues to:
• - Successfully develop and perform system installation verification and functional performance testing.
• - Perform onsite validation and review of equipment and controls to identify proper operation and/or opportunities to improve performance.
• - Prepare and review energy calculations, utility rate structures, testing procedures, plans, or reports involving HVAC, lighting, standby power, and other energy-consuming or producing equipment, components, or systems.
• - Mentors and supports colleagues in their technical development and professional growth at the request of the Operations Manager or Practice Technical Leader.
• - Leads clients’ engagements by translating technical findings into meaningful recommendations, project scopes, and business cases.
• - Performs life cycle cost analyses and evaluates project cash flow and incentive opportunities, preparing clear, visually compelling reports and presentations for internal teams, owners, and decision-makers.
• - Stays informed of evolving energy codes, policies, incentives, and technologies to keep our clients ahead of the curve.
• - Supports documents and submittals for client pursuits of LEED, Energy Star, and other relevant designations/certifications.
• - Additional responsibilities as requested/needed.

Building Optimization Engineer

Full-stack Engineer

• - Ensures accurate input into the model or design tool and focuses on understanding the underlying reasons (i.e., ask questions).
• - Develops full plan designs, details, and outlines, identifies materials, cost estimates, and performs calculations for a detailed segment of a project.
• - Gathers and records information for the preparation of design specifications.
• - Reviews/evaluates vendor (and at higher levels, approves) shop drawings, bids, and submittals to ensure compliance with specifications.
• - Reviews and approves plumbing design drawings for assigned segments of project.
• - Collaborates with colleagues to perform field observations, tests, and measurements, collect field data, and prepare designs, reports, and related documentation (commensurate with level).
• - Performs a variety of assignments involving the application of standard plumbing design engineering techniques for segments of projects, small projects, or larger projects (commensurate with level).
• - Leverages AI and automation in design and project responsibilities as appropriate.
• - Meets project deadlines with punctuality, monitoring progress, and ensuring deliverables meet requirements.
• - Ensures project deliverables adhere to client project requirements, meet required standards, and implements corrective action as needed.
• - Delivers exceptional quality assurance to build trust, increase brand loyalty, and drive success and innovation.
• - Builds strong customer relationships by delivering exceptional service that exceeds expectations.
• - Enhances design capabilities, continuously learns, collaborates, experiments, seeks feedback, and suggests new ideas and technologies.
• - Proactively seeks and engages in diverse experiences and learning opportunities to continually expand knowledge and leadership skills.
• - Additional responsibilities as requested/needed.

Senior Plumbing Engineer

Project Manager

• **DUTIES & RESPONSIBILITIES******
• - Guides HEAPY service delivery to ensure consistency with the appropriate service operating procedures and identified milestones.
• - Oversees project execution with a strategic focus on profitability, ensuring efficient resource allocation, cost control, and streamlined workflows.
• - Participates in project costing and bid/proposal preparation to the extent required.
• - Assumes a pivotal role in identifying and pursuing opportunities to expand HEAPY service offerings within existing accounts and across all verticals of the business.
• - Drives project quality by ensuring deliverables meet HEAPY standards, client expectations, and all regulatory requirements. This includes proactively identifying and resolving issues to maintain accuracy, consistency, and technical excellence.
• - Establishes client – HEAPY – architect - construction manager liaison network to keep all interested parties informed of project communication, planning, schedule, and work progress.
• - Collaborates with the Practice Director, Operations Manager, and practice design managers to form a project work team as appropriate and sees that responsibilities are assigned, and execution of tasks are initiated and completed according to schedule.
• - Holds regularly scheduled project progress review meetings to ensure that:
• - A project contract’s terms, conditions, and specifications are being met.
• - Project personnel adhere to federal and state regulatory requirements and company policies.
• - Delays and cost overruns, at best, are entirely avoided, or, at worst, kept to a minimum.
• - Resource requirements, equipment, materials, and quality problems are recognized for timely intervention and resolution.
• - Represents the HEAPY culture, maintains colleague morale and interacts appropriately with client counterparts.
• - Upholds a strong quality culture through clear expectations, thorough reviews, and continuous improvement
• - Ensures information for progress billing purposes is submitted correctly and on time.
• - Meets with client management as necessary during a project’s terms to resolve issues and upon project completion to obtain final client approvals.
• - Participates actively in the client feedback process and maintains a leadership role in understanding client comments, positively engaging with the client when opportunities to improve our performance are identified.
• - Maintains a continuing business relationship with assigned clients as part of ongoing business development efforts.
• - Engages clients to understand potential service needs and works through those opportunities to the proposal stage and final sale.
• - Reports client management activities and opportunities using CRM system.
• - Typically engages directly in design and maintains design oversight and leadership relating to discipline/expertise for projects managed.
• - Takes ownership of or executes capture strategies, ensuring alignment with client needs and HEAPY’s services, from early positioning through proposal and award, while collaborating with internal teams to maximize win probability.
• - Other duties as assigned.

Project Manager II

• - Performs HVAC Commissioning activities, including checking controls and sequencing to maximize system functionality.
• - Engages in energy studies, including audits and analysis of existing and new building systems (HVAC, lighting, envelope, etc.).
• - Performs system installation, verification, and functional performance testing.
• - Performs onsite validation and review of equipment and controls to identify proper operation and/or opportunities to improve performance.
• - Prepares energy calculations, utility rate structures, testing procedures, plans, or reports involving HVAC, lighting, standby power, and other energy-consuming or producing equipment, components, or systems.
• - Verifies that owners’ project requirements are met from project design through operations.
• - Leads by example in hitting client deadlines and performing multiple responsibilities simultaneously.
• - Leverages MEP system knowledge to identify and quantify energy conservation measures (ECMs), working with design teams to recommend efficiency improvements.
• - Reviews and provides feedback on energy models that simulate building performance and energy usage, ensuring compliance with measurement and verification standards.
• - Mentors and supports colleagues in their technical development and professional growth at the request of the Operations Manager or Practice Technical Leader.
• - Leads clients’ engagements by translating technical findings into meaningful recommendations, project scopes, and business cases.
• - Performs life cycle cost analyses and evaluates project cash flow and incentive opportunities, preparing clear, visually compelling reports and presentations for internal teams, owners, and decision-makers.
• - Stays informed of evolving energy codes, policies, incentives, and technologies to keep our clients ahead of the curve.
• - Supports documents and submittals for client pursuits of LEED, Energy Star, and other relevant designations/certifications.
• - Additional responsibilities as requested/needed.

Proposal Coordinator

Proposal Coordinator

Senior Mechanical Engineer

Building Optimization Engineer

Senior Plumbing Engineer

Project Manager II

Senior Optimization Engineer