Proposal Coordinator

HEAPY

Proposal Coordinator developing polished proposals, qualifications packages, and marketing materials for HEAPY, a 100% colleague-owned AEC firm. Coordinating technical teams, deadlines, branding, and pursuit processes.

Posted 8/7/2026full-timeColumbus • Ohio • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal coordination and marketing within the AEC industry, with strong capabilities in writing, editing, and producing high-quality, client-focused deliverables. Proficient in utilizing Microsoft Office Suite and Adobe Creative Cloud to enhance proposal development and marketing materials.

Highest-signal resume keywords

Proposal CoordinationMarketing Material DevelopmentMicrosoft Office Suite ProficiencyAdobe Creative Cloud ProficiencyStrong Writing and Editing Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal CoordinationMarketing Material DevelopmentWritingProofreadingFormattingEditingDeadline ManagementContent DevelopmentDatabase MaintenanceClient-Facing Deliverables

Soft Skills

CommunicationCollaborationOrganizational SkillsAttention to DetailStakeholder Coordination

Tools & Technologies

Microsoft Office SuiteAdobe Creative CloudInDesignCRM SystemsDeltek VantagepointSmartsheetSharePoint

Industry Keywords

AEC IndustryProposal Best PracticesBrand StandardsStrategic MessagingClient ServiceProfessional DevelopmentKnowledge Sharing

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Lead and coordinate proposal and qualification submittals from kickoff through delivery
Partner with technical teams to develop compelling, client-focused content
Ensure deliverables reflect HEAPY’s brand, quality standards, and commitment to exceptional client service
Develop, coordinate, and deliver proposals, qualifications packages, and marketing materials supporting business development
Apply proposal best practices, brand standards, and strategic messaging to create high-quality submittals
Lead or support pursuit efforts with technical and marketing teams
Improve content, tools, proposal libraries, marketing resources, and pursuit processes
Coordinate proposal kickoffs, schedules, internal deadlines, and stakeholder inputs
Maintain resume, project, and boilerplate databases
Provide writing, proofreading, formatting, and layout support
Support client-facing deliverables and presentations
Participate in professional development and internal knowledge sharing

Requirements

What you’ll need

2-year degree in Marketing, Communications, English, Journalism, Business, or a related field; or an equivalent combination of education, experience, and/or 4-year degree in a related discipline
2–4 years of relevant experience in proposal coordination, marketing, or administrative roles within the AEC industry preferred
Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
Proficiency in Adobe Creative Cloud; InDesign strongly preferred
Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet, or SharePoint is a plus
Strong writing, proofreading, formatting, and editing skills
Ability to manage deadlines and coordinate inputs from multiple stakeholders
Ability to produce polished, persuasive, compliant, and brand-aligned proposals and marketing materials
Ability to remain sedentary at a workstation for extended periods while operating a keyboard and computer screen
Ability to operate a mouse, stylus, or similar tool for precise digital edits and layouts
Ability to communicate in person, electronically, and by phone
Reliable transportation to and from project sites
Ability to work in indoor and outdoor environments and navigate stairs or moderate distances during site visits
Ability to lift, move, transport, or position items weighing up to 25 lbs.
Ability to follow established protocols and safety guidelines
Ability to gather, organize, and evaluate marketing-related information

Benefits

Comp & perks

Premium medical, dental & vision coverage
401(k) with competitive contributions
10–15% annual bonus potential tied to company performance and contributions
Open PTO
Paid sick time
Wellness Week during the final week of the year
Annual wellness benefit bonus
Annual professional development stipend
Collaborative, colleague-first culture