Health Careers Manitoba

Executive Assistant

• Provides general administrative support for Community Health programs.
• Duties include switchboard/reception, word processing, data entry, mail processing, photocopying, filing and records maintenance.
• Responsible for statistical data collection and inventory monitoring.
• Distributes office or medical supplies, books appointments and meeting rooms, maintains a daily staff away/coverage list for reception use.
• Contributes to a respectful work environment and participates in workload sharing and coverage within the administrative support team.

Administrative Secretary 2

Recruitment

• Responsible for ensuring that schedules are created
• Adequate staffing levels are maintained
• Time keeping is accurately implemented into the scheduling and or timekeeping system
• Development, administration, and coordination of staff scheduling and scheduling changes
• Staff replacement and editing timekeeping data into the information system
• Place calls to staff as required to cover operational requirements
• Enter timekeeping data into the timekeeping system
• Maintenance of personnel files, data entry and document processing as it relates to electronic databases
• Provide administrative support for the service area(s) in executing scheduling changes

Staffing and Scheduling Clerk

Supply Chain

• Conduct cost and data analyses required to support SCMSS deliverables relating to category management and contracting, client services, procurement, data management, distribution and logistics, and value analysis.
• Support the execution of the SCMSS strategies and plans by gathering technical, business or clinical requirements and supply functionality.
• Gather, interpret and summarize data, conduct comprehensive financial analyses and develop reports and presentations to inform business or procurement decisions delivering best overall value.
• Develop, use and maintain standard templates and process documents.
• Support activities within the assigned work areas aligned with the provincial collaborative procurement governance model.
• Engage directly with internal and external stakeholders including administrators, clinicians and vendors to facilitate contracting/category management, data management, procurement, value analysis or other assigned SCM functions in compliance with internal standards and processes while maintaining a high level of client service.

Supply Chain Analyst

Counselor

• Provide short-term counselling interventions
• Collaborate with family physicians and psychiatrists
• Conduct psychosocial assessments and counselling

Administrative Secretary 2

Staffing and Scheduling Clerk

Supply Chain Analyst

Shared Care Counsellor – Adult