Health Careers Manitoba

Secretary 3 – Provincial Travel Team

Health Careers Manitoba

full-time

Posted on:

Location Type: Hybrid

Location: Winnipeg • Canada

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Salary

💰 CA$23 - CA$27 per hour

About the role

  • Providing clerical support to the Manager(s) of Health Services.
  • Processing job postings and related paperwork.
  • Maintaining position control.
  • Registering new hires in orientation sessions.
  • Ensuring that the Manager(s) is/are aware of staffing levels.
  • Maintaining information and employee profiles in the ESP staff scheduling system.
  • Updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested.
  • Adhering to timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
  • Processing data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed.
  • Following up with sites to ensure timesheets are audited and are inputted correctly with all required information.
  • Identifying areas for improvement with timekeeping and correction notice process and working with respective areas to incorporate efficiencies.
  • Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.

Requirements

  • Minimum two years previous related experience, preferably in a health care setting.
  • Complete Grade 12 education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • Experience with Microsoft Office, ESP and SAP is required.
  • Experiences with ShiftLink preferred.
  • Typing 50-60 wpm, medical terminology (pass mark 75%) required.
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
  • Health insurance
  • Paid time off
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entrytyping 50-60 wpmmedical terminologystaff schedulingtimekeepingexpense claim processing
Soft Skills
organizational skillsattention to detailcommunication skillsproblem-solving
Certifications
secretarial training program