Executive Assistant
Health Careers Manitoba
full-time
Posted on:
Location Type: Office
Location: Winnipeg • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provides administrative support to the CEO or Vice President
- Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes
- Types, formats and proofreads a variety of material including correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft
- Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports
- Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service
- Prepares and maintains policies and procedures for the administrative activities in the portfolio
Requirements
- Five years’ experience in a senior administrative position
- Experience with email and computerized calendars
- Experience in scheduling and coordinating meetings
- Experience recording and preparing minutes and agendas
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential
- Typing speed 60 wpm
- Demonstrated ability to organize, assign and supervise the work of junior employees
- Ability to compose correspondence on behalf of senior managers
- Excellent communication skills, verbally and in writing
- Ability to prioritize a large workload and independently complete a variety of administrative duties
- Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines
- Demonstrated problem-solving skills
- Demonstrated ability to effectively contribute to a team environment
- The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management
- Ability to maintain a high-level of confidentiality.
Benefits
- Accommodations are available upon request during the assessment and selection process
- Previous health care experience would be an asset.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdata collectiondata entryreport preparationtyping speed 60 wpmschedulingminute preparationagenda preparationdatabase maintenanceproofreading
Soft skills
organizational skillscommunication skillsproblem-solving skillsability to prioritizeability to work independentlyability to work under pressureteam contributionrelationship buildingsupervisory skillsconfidentiality