Executive Assistant
Health Careers Manitoba
full-time
Posted on:
Location Type: Office
Location: Winnipeg • Canada
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About the role
- Provides administrative support to the CEO or Vice President
- Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes
- Types, formats and proofreads a variety of material including correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft
- Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports
- Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service
- Prepares and maintains policies and procedures for the administrative activities in the portfolio
Requirements
- Five years’ experience in a senior administrative position
- Experience with email and computerized calendars
- Experience in scheduling and coordinating meetings
- Experience recording and preparing minutes and agendas
- Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential
- Typing speed 60 wpm
- Demonstrated ability to organize, assign and supervise the work of junior employees
- Ability to compose correspondence on behalf of senior managers
- Excellent communication skills, verbally and in writing
- Ability to prioritize a large workload and independently complete a variety of administrative duties
- Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines
- Demonstrated problem-solving skills
- Demonstrated ability to effectively contribute to a team environment
- The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management
- Ability to maintain a high-level of confidentiality.
Benefits
- Accommodations are available upon request during the assessment and selection process
- Previous health care experience would be an asset.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportdata collectiondata entryreport preparationtyping speed 60 wpmschedulingminute preparationagenda preparationdatabase maintenanceproofreading
Soft Skills
organizational skillscommunication skillsproblem-solving skillsability to prioritizeability to work independentlyability to work under pressureteam contributionrelationship buildingsupervisory skillsconfidentiality