hammerjack

Executive Assistant

• Provide confidential and professional administrative support to multiple members of the Senior Leadership Team (SLT).
• Support SLT to prepare documents, reports and presentations for internal and external stakeholders.
• Provide diary management and calendar support for SLT.
• Assist with travelling arrangement and business-related expense claims for SLT.
• Coordination of meetings including minutes, appraisals, supervision and relevant team activities.
• Coordinate events and workshops including arranging venues, catering, preparing agendas, distribute papers and minutes, setup room, and enabling video or teleconferencing facilities.
• Any other administrative tasks as requested by the SLT.
• Support Office Managers with travel bookings for employees during busy periods.
• Cover the office management role if the Office Manager is on leave.
• Provide cover for Reception as needed (breaks, annual leave, and sick leave).
• Behaviour consistent with the company's policies and values.
• Commitment to personal and professional development.

Bookkeeper

• Xero account coding & bank reconciliation for weekly and monthly bookkeeping clients
• Prepayments/Accruals/Fixed asset coding & reconciliations
• Processing of payroll through Xero
• Processing supplier invoices in Hubdoc
• BAS / IAS preparation
• Processing of Payroll - adding new staff, bonuses, benefits, etc.
• End-of-year payroll reporting
• End of tax year (30 June) reconciliations / returns for BAS
• Worker Compensation estimates and actuals declarations
• Preparation and review of management accounts pack from Xero each month
• Potential growth into processing individual Australian tax returns
• Proactively raise potential risks for clients and the business based on data and observations from checks performed and provide recommendations to mitigate impacts
• Any task deemed necessary by the Team Manager or Service Delivery Manager
• Recording transactions such as income and outgoings and posting them to various accounts
• Requires strong time management and organisational skills

Accountant

• Analyze data related to tax returns, financial reports and accounting records.
• Check financial records to make sure that businesses are running efficiently.
• Reconcile bank accounts, oversee tax filing and coordinate annual audits.
• Prepare balance sheets, profit, and loss statements, and other financial reports.
• Analyze trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.
• Collect, track, and correct the company's finances.
• Ensure all financial records and statements are in line with laws, regulations, and generally accepted accounting principles (GAAP).
• Document business financial transactions over time.

Executive Assistant

Bookkeeper

Senior Accountant