Executive Virtual Assistant
VAA Philippines
Job Level
Mid-LevelSenior
About the role
- Provide confidential and professional administrative support to multiple members of the Senior Leadership Team (SLT).
- Support SLT to prepare documents, reports and presentations for internal and external stakeholders.
- Provide diary management and calendar support for SLT.
- Assist with travelling arrangement and business-related expense claims for SLT.
- Coordination of meetings including minutes, appraisals, supervision and relevant team activities.
- Coordinate events and workshops including arranging venues, catering, preparing agendas, distribute papers and minutes, setup room, and enabling video or teleconferencing facilities.
- Any other administrative tasks as requested by the SLT.
- Support Office Managers with travel bookings for employees during busy periods.
- Cover the office management role if the Office Manager is on leave.
- Provide cover for Reception as needed (breaks, annual leave, and sick leave).
- Behaviour consistent with the company's policies and values.
- Commitment to personal and professional development.
Requirements
- Previous experience in an administrative role
- Strong analytical and problem-solving skills
- Strong administrative skills and meticulous attention to detail
- A high level of proficiency in outlook, word, excel and powerpoint
- Excellent written and verbal communication and interpersonal skills
- A continuous improvement mindset
- Collaborative and work well in a team
