Executive Assistant – CI Commissioner
Government of Alberta
full-time
Posted on:
Location Type: Office
Location: Edmonton • Canada
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Salary
💰 CA$59,827 - CA$80,098 per year
About the role
- Support the day-to-day operations of the Commissioner’s Office
- Review, monitor, and record the Commissioner’s mail and emails
- Maintain the calendar; schedule appointments; and make travel arrangements
- Prepare and edit executive correspondence
- Act as the primary contact with Ministers, Deputy Ministers, Assistant Deputy Ministers and other executive offices
- Coordinate the Commissioner’s schedule, screen meeting requests and prepare meeting packages
- Arrange travel for the Commissioner, process expense claims and reconcile P-Card expenses
- Establish and maintain records and files according to professional standards
- Handle inquiries from officials, agencies, the public and lead special projects
- Compose memos and letters for the Commissioner and proofread correspondence for accuracy
- Review incoming correspondence, assign to appropriate units and track outstanding matters using ARTS
- Provide guidance to staff on correspondence requiring the Commissioner’s signature
Requirements
- High School Diploma and four years progressively responsible related experience; or equivalent experience
- Previous experience providing support to C-suite executives in a large/complex organization
- Strong organizational and time-management skills to handle multiple priorities effectively
- Excellent written and verbal communication skills with attention to detail
- Ability to maintain confidentiality and exercise discretion in all interactions
- Proficiency in Microsoft Office Suite and experience with ARTS or similar tracking systems
- Experience with 1GX and with the interpretation and application of travel and expense policies
- Strong interpersonal skills to build relationships with senior officials and stakeholders
- Ability to work independently and adapt in a fast-paced, dynamic environment
Benefits
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Positive workplace culture and work-life balance
- Leadership and mentorship programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Microsoft Office SuiteARTS1GXtravel and expense policies
Soft skills
organizational skillstime-management skillswritten communication skillsverbal communication skillsattention to detailconfidentialitydiscretioninterpersonal skillsrelationship buildingindependence
Certifications
High School Diploma