Executive Assistant
Gordon Rees Scully Mansukhani, LLP
full-time
Posted on:
Location Type: Hybrid
Location: California • 🇺🇸 United States
Visit company websiteSalary
💰 $50,000 - $65,000 per year
Job Level
Junior
About the role
- Manage and maintain partner calendars, scheduling meetings, calls, deadlines, and travel.
- Prepare, review, and submit billing time entries with accuracy and timeliness.
- Follow up on outstanding billing and coordinate with billing and accounting teams.
- Assist with client invoicing, billing corrections, and fee adjustments as needed.
- Draft, proofread, and format legal correspondence, reports, and internal documents.
- Monitor and track deadlines, filings, and deliverables.
- Serve as a liaison between partners, attorneys, staff, and external contacts.
- Handle confidential and sensitive information with discretion.
- Support administrative projects and ad-hoc partner requests as assigned.
Requirements
- Prior experience as an Executive Assistant in a law firm or professional services environment, a plus.
- Knowledge of iTimekeep and time entry procedures.
- Exceptional organizational, communication, and multitasking skills.
- High attention to detail and ability to meet strict deadlines.
- Proficiency with Microsoft Office and legal document management systems.
- Professional demeanor and commitment to confidentiality.
Benefits
- Medical
- Dental
- Vision
- 401K
- PTO
- Disability
- Parental Leave
- Life Insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
time entry proceduresbilling correctionslegal correspondencedocument formattingdeadline tracking
Soft skills
organizational skillscommunication skillsmultitasking skillsattention to detaildiscretion