Goodwin

Department Administration Coordinator

Goodwin

full-time

Posted on:

Location Type: Office

Location: Boston • Massachusetts • New York • United States

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Salary

💰 $57,000 - $65,000 per year

About the role

  • Partners with the Department Administrator to process all department contracts through review and approval via Ironclad.
  • Partners with the FP&A team on project management support for the department’s budget processes, including forecasting, re-forecasting, and expense tracking; serves as the liaison between the FP&A team and department’s budget owners.
  • Oversees and reconciles American Express charges and invoices, and ensures timely and accurate processing in alignment with company policies.
  • Serve as the primary point of contact between internal departments and our in-house invoice processor for invoice submissions and approvals.
  • Assists in editing and submitting the monthly Goodwin Store report to the FP&A team; ensure data accuracy and timely delivery of store reporting materials.
  • Maintains and updates the store approver list to reflect current personnel and approval hierarchies.
  • Working closely with the Department Administrator, supports planning flagship events, including logistics coordination, vendor communication, and materials preparation.

Requirements

  • BA, BS or equivalent
  • 1-2 years of experience in marketing, professional services, or finance environment
  • Effective and professional communication skills
  • Excellent project management skills
  • Positive attitude with the ability to think objectively and work both independently and within a team
  • Ability to manage multiple projects while prioritizing assignments in a deadline-driven environment
  • Ability to build rapport with attorneys and other professional staff
  • Strong organizational skills with particular attention to detail
  • Excellent writing skills
  • Strong computer skills, including web-based research, MS Word, PowerPoint and Excel
Benefits
  • Health, dental, and vision insurance
  • Life and disability insurance
  • Retirement & Savings Plan
  • Emergency back-up child and adult care
  • Paid vacation, sick time off, and holidays
  • Professional development and career advancement opportunities
  • Employee recognition and reward programs
  • Employee wellness and assistance programs
  • Employee discounts and perks
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementbudget forecastingexpense trackingdata accuracyinvoice processingreport editinglogistics coordinationvendor communicationweb-based researchMicrosoft Excel
Soft Skills
effective communicationprofessional communicationproject management skillspositive attitudeindependent workteam collaborationprioritizationrapport buildingorganizational skillsattention to detail
Certifications
BABS