IP Administrator
Goodwin
full-time
Posted on:
Location Type: Office
Location: San Francisco • California • United States
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Salary
💰 $86,000 - $107,000 per year
About the role
- Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
- Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
- Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
- Support attorneys in managing their dockets in accordance with firm policies and established procedures.
- Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
- Review and process official communications from patent offices, including the USPTO.
- Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
- Performs general administrative tasks and provide support as requested.
Requirements
- A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
- Bachelor’s degree preferred
- Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and the ability to work both independently and collaboratively.
- Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
- Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
- High attention to detail and strong analytical skills.
- Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
- Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
- Reliable, punctual and capable of meeting deadlines under pressure.
- Ability to maintain confidentiality of firm and client information.
Benefits
- Flexible work arrangements and hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
domestic patent prosecutionlegal document preparationcompliance managementdocket managementelectronic file organizationdata accuracyconflict checksadministrative tasksanalytical skillsdatabase management
Soft Skills
verbal communicationwritten communicationinterpersonal skillstime managementorganizational skillsprioritizationproblem-solvingattention to detailcollaborative teamworkflexibility