People Operations Assistant
GMHC
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $50,000 per year
About the role
- Support the People Operations team by ensuring timely, accurate, and consistent People Operations services across the agency.
- Provide administrative and coordination support, maintain confidential records, conduct new hire orientation sessions, and support onboarding coordination.
- Assist with People Operations communications, templates, and quick reference materials.
- Maintain People Operations filing systems and records, including personnel files, medical files, benefits records, and Form I-9 documentation.
- Conduct new hire orientation sessions and coordinate with People Operations Generalist to ensure orientation schedules and materials are prepared.
- Support tracking of onboarding completion and follow up on missing items, as assigned.
- Coordinate meetings and logistics as assigned, including preparing materials and supporting communication with participants.
Requirements
- Associate or bachelor’s degree, or equivalent combination of education and commensurate experience supporting administrative, or People Operations/ HR functions.
- Minimum of one (1) to three (3) years of experience in People Operations, Human Resources, or administrative support.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Professional judgment and ability to maintain discretion and confidentiality with employee and agency information, including HIPAA and privacy requirements as applicable.
- Intermediate Excel skills for data tracking, reporting, reconciliations, and basic workforce metrics.
- Strong working knowledge of Microsoft Office applications, including Word, Outlook, and Teams.
Benefits
- Flexible work arrangements
- Professional development opportunities
- Participation in the annual AIDS Walk New York event is mandatory for all GMHC staff
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Exceldata trackingreportingreconciliationsworkforce metrics
Soft Skills
organizational skillsattention to detailprofessional judgmentdiscretionconfidentialityability to manage multiple prioritiesability to meet deadlines