GIP Paris Formations & Compétences

Administrative Assistant

• HR support (primary responsibility)
• Tracking employee leave
• Managing and updating employees' administrative files
• Filing and archiving HR documents
• Tracking remote work days and preparing information for allowance calculations
• Monthly tracking of hours worked by site in coordination with site coordinators
• Data entry and verification in management tools (YPARÉO…)
• Updating dashboards and monitoring tables
• Organizing, filing and structuring documents (Office 365)
• Monitoring administrative deadlines
• Contributing to the improvement of internal procedures

Manager

• Implement and monitor the institute’s educational project
• Organize the pedagogical pathways for learners
• Deliver in-person teaching sessions (regulation, remediation, review — individual and group) up to a maximum of 7 hours per week
• Prepare content and plan pedagogical pathways for DEAP programs
• Lead and schedule the teaching team and share information necessary for the smooth running of the training
• Manage certifications: draft exam subjects, supervise exams, and grade assessments
• Participate in pedagogical committees, team meetings and quality meetings
• Manage selection processes for new cohorts
• Identify, verify and monitor internship/placement sites
• Support promotion of the institutes and collaborate on writing news for networks
• Organize meetings with partner employers in collaboration with the site manager
• Contribute to implementing the educational project and the communication plan (print, trade shows, social media…)
• Use common tools YPAREO and GENEPI and verify completeness of pedagogical tracking tools
• Organize collaborative workspaces for the entire team
• Assist the administrative assistant with setting up internship agreements, training entry and exit certificates, and coordinate certification files
• Use collaborative digital tools: Office 365, LMS platforms (gret@distance)
• Ensure teaching materials are kept up to date in line with the training reference framework
• Coordinate the trainer team and participate in end-of-year training evaluations
• Apply and enforce internal procedures (EDUFORM quality)
• Participate in internal and external audits
• Master the referenced documents and their use

Administrative Assistant

Assistant to the Site Training Manager – M/F