Gensyn

Executive Assistant

Gensyn

full-time

Posted on:

Location Type: Remote

Location: United Kingdom

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About the role

  • Provide day-to-day administrative support to the Co-founders, serving as a trusted extension of their priorities and workflows
  • Proactively structure and manage daily and weekly schedules, including scheduling internal and external meetings and resolving conflicts
  • Manage inbox organization and provide correspondence support, including triaging messages, flagging priorities, and drafting responses as needed
  • Ensure the Co-founders are fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
  • Act as a strategic gatekeeper—anticipating pressure points, flagging tradeoffs, and helping protect time, energy, and focus
  • Coordinate all executive travel in close partnership with the events team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics
  • Support occasional team travel coordination as needed, in partnership with internal stakeholders
  • Assist with team scheduling and coordination when needed (e.g., group meetings, offsites, planning sessions)
  • Support special projects such as event planning and logistics
  • Help with general operational needs such as office coordination and supplies (as applicable)

Requirements

  • 3+ years of experience supporting C-suite or senior leadership (CEO/CTO level preferred) in a fast-paced, high-growth environment
  • Strong calendar management experience, including handling complex schedules and shifting priorities
  • Inbox management experience, including triage, organization, and drafting communications
  • Travel coordination experience (domestic and international)
  • Ability to work autonomously with minimal supervision and strong judgment
  • Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
  • Highly organized, detail-oriented, and reliable with strong follow-through
  • Polished communication skills and a high degree of professionalism
  • Highly adaptable with an exceptional ability to anticipate needs and plan several steps ahead
  • Proven discretion and ability to manage confidential and sensitive information
  • Proficiency with modern tools (Google Workspace, Slack, etc.)
  • Flexibility in working hours to support a global team across the US and EU
Benefits
  • Competitive salary + share of equity and token pool
  • Fully remote work - we currently hire between the West Coast (PT) and Central Europe (CET) time zones
  • Visa sponsorship - available for those who would like to relocate to the US after being hired
  • 3-4x all expenses paid company retreats around the world, per year
  • Whatever equipment you need
  • Paid sick leave and flexible vacation
  • Company-sponsored health, vision, and dental insurance - including spouse/dependents [🇺🇸 only]
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinbox managementtravel coordinationevent planninglogistics coordinationadministrative supportschedulingcommunication draftingproject supportoffice coordination
Soft Skills
strong judgmentsolutions-oriented attitudehighly organizeddetail-orientedreliablepolished communicationprofessionalismadaptabilityanticipation of needsdiscretion