Galois, Inc.

Proposal Coordinator

Galois, Inc.

full-time

Posted on:

Location Type: Hybrid

Location: Portland • Minnesota • Ohio • United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Own and manage the full proposal lifecycle, from kickoff through submission, award, and post-award support
  • Develop and proactively manage proposal schedules to ensure deadlines are met and efforts stay on track
  • Partner with technical leads (e.g., Principal Scientists / Offer Builders) to drive progress and maintain alignment across all proposal components
  • Coordinate cross-functional contributors (engineering, finance, legal, security, and external partners) to ensure timely, compliant, and complete inputs
  • Interpret solicitation requirements (e.g., RFPs, RFQs, RFIs) and ensure proposals are fully compliant and responsive
  • Create and tailor proposal templates and structures to align with solicitation requirements
  • Review and validate complete proposal packages prior to submission
  • Serve as an Authorized Organizational Representative for proposal submission, ensuring compliance with all requirements, and formally submitting on behalf of the company
  • Drive the development of comprehensive cost proposals with Principal Scientists / Offer Builders, ensuring alignment with engineering and finance teams as needed
  • Conduct award cost acceptance reviews, identifying and communicating any contractual deviations from the final submitted proposal to key stakeholders
  • Lead award cost negotiations with clients, providing cost support data and coordinating adjustments to cost proposals, SOWs, and other requirements
  • Generate and manage subcontractor RFPs for prime proposals and review responses for completeness and compliance
  • Maintain accurate and up-to-date proposal and opportunity data in the CRM system throughout the lifecycle
  • Track and analyze proposal metrics to identify trends, improve workflows, and inform decision-making
  • Maintain and enhance proposal libraries, templates, and reusable content (e.g., resumes, past performance, boilerplate language)
  • Provide guidance to internal and external stakeholders on proposal requirements, timelines, and best practices
  • Ensure internal alignment on commitments, risks, and terms prior to submission

Requirements

  • ~5+ years of experience in proposal coordination, proposal management, or a related role (government/federal experience strongly preferred)
  • Strong understanding of federal proposal processes and compliance requirements (RFP/RFQ/RFI)
  • Exceptional attention to detail and ability to manage complex, deadline-driven workflows
  • Advanced proficiency in Microsoft Excel, and strong skills in Microsoft Word, PowerPoint, and Adobe Acrobat
  • Experience working with collaborative document tools (e.g., Google Docs) and converting content into submission-ready formats
  • Excellent written and verbal communication skills, with the ability to work effectively across technical and non-technical teams
  • Ability to balance multiple priorities and adapt quickly
Benefits
  • Employee Stock Ownership Plan (ESOP)
  • 401(k) retirement plan with 5% employer match and immediate vesting
  • Fully paid medical insurance plans and dental and vision reimbursement plan
  • Health Savings Account (HSA) with generous employer contributions
  • Mental health and well-being support through our employee assistance program
  • 5 weeks of paid time off and 9 days of paid company holidays each year
  • 16 weeks of fully paid parental leave (available for birth, adoption, and fostering)
  • 1 week of fully paid “Blue Sky” innovation time each year to pursue your interests
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal managementcost proposal developmentcontractual complianceproposal metrics analysisproposal template creationaward cost negotiationssubcontractor RFP managementsolicitation interpretationdeadline managementworkflow improvement
Soft Skills
attention to detailcommunicationcollaborationadaptabilityorganizational skillsstakeholder guidancecross-functional coordinationproblem-solvingtime managementleadership