Galois, Inc.

Proposal Manager

• Own and manage the full proposal lifecycle, from kickoff through submission, award, and post-award support
• Develop and proactively manage proposal schedules to ensure deadlines are met and efforts stay on track
• Partner with technical leads (e.g., Principal Scientists / Offer Builders) to drive progress and maintain alignment across all proposal components
• Coordinate cross-functional contributors (engineering, finance, legal, security, and external partners) to ensure timely, compliant, and complete inputs
• Interpret solicitation requirements (e.g., RFPs, RFQs, RFIs) and ensure proposals are fully compliant and responsive
• Create and tailor proposal templates and structures to align with solicitation requirements
• Review and validate complete proposal packages prior to submission
• Serve as an Authorized Organizational Representative for proposal submission, ensuring compliance with all requirements, and formally submitting on behalf of the company
• Drive the development of comprehensive cost proposals with Principal Scientists / Offer Builders, ensuring alignment with engineering and finance teams as needed
• Conduct award cost acceptance reviews, identifying and communicating any contractual deviations from the final submitted proposal to key stakeholders
• Lead award cost negotiations with clients, providing cost support data and coordinating adjustments to cost proposals, SOWs, and other requirements
• Generate and manage subcontractor RFPs for prime proposals and review responses for completeness and compliance
• Maintain accurate and up-to-date proposal and opportunity data in the CRM system throughout the lifecycle
• Track and analyze proposal metrics to identify trends, improve workflows, and inform decision-making
• Maintain and enhance proposal libraries, templates, and reusable content (e.g., resumes, past performance, boilerplate language)
• Provide guidance to internal and external stakeholders on proposal requirements, timelines, and best practices
• Ensure internal alignment on commitments, risks, and terms prior to submission

Proposal Coordinator