Furrer + Frey Deutschland GmbH

Ecommerce

• Sales of new vehicles for the brands Volvo, Ford, Hyundai, Mazda and Mitsubishi
• Handling the complete sales process
• Competent advice and support of customers across leasing, financing and insurance products
• Online acquisition of new customers
• Developing and expanding existing customer relationships
• Preparing pricing calculations and quotations

Sales Consultant e‑Commerce

Administration

• Point of contact for facility management
• Management of external service providers, including soliciting quotes and contract management
• Administration of lease and utility contracts as well as reconciliation of service charges
• Review of invoices and monitoring of statutory inspection requirements
• Support for construction projects and handling of defect lists and inspection reports (e.g., TÜV, occupational safety)
• Participation in risk assessments and workplace safety briefings
• Administrative support for the head of the administration group

Property Management Administrator, m/f/d

• Greeting and assisting customers
• Assistant duties for the Managing Director
• General office organization (processing sick notifications and leave requests, handling and checking incoming invoices, acting as a liaison to the back office in Stuttgart, appointment management, etc.)

Reception and Administration Assistant – m/f/d

• Durchführung der monatlichen Entgeltabrechnung für einen zugewiesenen Verantwortungsbereich
• Ansprechpartner der Mitarbeiter und Führungskräfte bei Fragen zur Entgeltabrechnung
• allg. Personaladministration wie z.B. Vertragserstellung, Arbeitszeugnisse, Vereinbarungen etc.
• Korrespondenz mit Behörden, Krankenkassen, Sozialversicherungsträgern etc. sowie Verantwortung für das Melde- und Bescheinigungswesen
• Begleitung von internen und externen Prüfungen
• Zusammenarbeit mit HR Business Partner & Administratoren in den Niederlassungen

Personalreferent – Entgeltabrechnung, Administration

• Coordination of appointments, meetings, and travel arrangements
• Preparation and follow-up of meetings
• Creation of presentations, reports, and statistics
• Monitoring deadlines, reminders/follow-ups, and to-do lists
• Review and processing of travel expenses in accordance with applicable policies
• General office organization and administrative tasks
• Processing incoming mail and distributing it to the appropriate departments
• Reviewing, account coding, and processing of overhead/operating expense invoices
• Clearing open items and coordinating with internal departments and external service providers
• Assisting with year-end closing
• Support in personnel/HR administration
• Requesting and ordering consumables and office supplies
• Maintaining and managing data, documents, and distribution lists

Administrative Assistant – m/f/d

Manager

• Responsible for optimizing pricing/terms and managing the supply chain process
• Ensure compliance with specified manufacturer standards within the EFA Autoteilewelt
• Ensure target achievement and, where necessary, initiate corrective measures
• Build and maintain strong relationships with vehicle manufacturers (OEMs)
• Independently monitor the market, including developing strategies to further exploit market opportunities and potential
• Prepare various special campaigns and promotions

Brand Procurement Manager

Project Manager

• Prepare decision papers including business cases and impact analyses
• Plan, maintain and manage project schedules, including variance management
• Prepare and facilitate regular performance reviews (e.g., weekly/monthly reviews)
• Track action items: responsibilities, deadlines, status, and effectiveness control
• Coordinate external suppliers and partners (quotes, services, deadlines)
• Ensure compliance with documentation and process standards (versioning, approvals, structured filing in M365/SharePoint)

Executive Assistant – Project Management, Sales Control

• Sales of new vehicles for the Volvo, Ford, Hyundai, Mazda and Mitsubishi brands
• Managing the entire sales process
• Competent advising and support of customers across leasing, financing and insurance services
• Online acquisition of new customers
• Expansion of existing customer relationships
• Preparation of pricing calculations and quotations

E‑Commerce Sales Consultant

• Point of contact in Facility Management
• Management of external service providers, including obtaining quotes and contract management
• Administration of lease and utility contracts, including service charge reconciliation
• Review of invoices and monitoring of statutory inspection requirements
• Support for construction projects and handling defect lists and inspection reports (e.g., TÜV, occupational health and safety)
• Assistance with risk assessments and workplace safety briefings/training
• Administrative support for the head of the administration group

Administrative Specialist — Property Management

• Reception and support of customers
• Assistant duties for the Managing Director
• General office organization (processing sick notes and vacation requests, handling incoming invoices including verification, acting as liaison with the back office in Stuttgart, appointment management, etc.)

• Technical support and maintenance for approximately 30 sites
• Support with fault remediation, maintenance, testing and repairs of various building services systems
• Monitoring and review of delivered services with respect to quality, cost and adherence to deadlines
• Management and supervision of subcontractors
• Supervision, acceptance and billing of maintenance, renovation and expansion measures
• Technical planning and implementation of special services (repairs, renewals, etc.)
• Defect handling and warranty management within the scope of responsibility
• Participation in the continuous improvement of our Facility Management division

Technical Regional Manager, Facility Manager

• Coordination of appointments, meetings and travel
• Preparation and follow-up of meetings
• Creation of presentations, reports and statistics
• Monitoring deadlines, reminders and to‑do lists
• Review and settlement of travel expenses in accordance with applicable guidelines
• General office organization and administrative tasks
• Processing incoming mail and distributing it to the responsible departments
• Review, account assignment and processing of overhead/invoice costs
• Resolution of open items and coordination with internal specialist departments and external service providers
• Support with the year-end closing
• Assistance in personnel administration
• Inquiry and ordering of consumables
• Maintenance and management of data, documents and distribution lists