Furrer + Frey Deutschland GmbH

Administrative Assistant

• Support for the head of administration and participation in the conception and handling of personnel-related matters
• Support in planning and implementing projects in the administrative area
• Coordination and monitoring of administrative processes
• Ensure compliance with internal policies and legal regulations
• Maintain statistics and reports relating to costs and expenditures
• Maintenance and management of data, documents and distribution lists
• Support in personnel administration
• Fleet and company car administration
• Handling incoming mail and distributing it to the responsible departments
• Review, account assignment and processing of overhead invoices
• Resolution of open items and coordination with internal departments and external service providers
• Requesting and ordering of consumables
• General administrative and office duties

Administrative Coordinator

Administration

• Perform monthly payroll processing for an assigned area of responsibility
• Serve as the primary contact for employees and managers with payroll-related questions
• General HR administration such as contract preparation, employment references, agreements, etc.
• Correspond with authorities, health insurance providers and social security agencies, and take responsibility for reporting and certification processes
• Support internal and external audits
• Collaborate with HR Business Partners and administrators at branch offices

HR Specialist – Payroll, Administration

• Coordination of appointments, meetings and travel
• Preparation and follow-up of meetings
• Creation of presentations, reports and statistics
• Monitoring deadlines, follow-ups and to-do lists
• Review and processing of travel expenses in accordance with applicable policies
• General office organization and administrative tasks
• Handling incoming mail and distribution to responsible departments
• Review, account assignment and processing of overhead invoices
• Resolution of outstanding items and coordination with internal departments and external service providers
• Assistance with year-end closing
• Support in personnel administration
• Requesting and ordering consumables
• Maintenance and management of data, documents and distribution lists