FulkersBaileyRussell | Certified B Corp

Executive Assistant

FulkersBaileyRussell | Certified B Corp

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • - Managing complex calendars for C-Suite, Partners, and senior leaders, anticipating and resolving scheduling conflicts
  • - Leading internal communications in collaboration with our Marketing Manager, including producing the monthly company newsletter
  • - Organising internal and external events, from company-wide gatherings to client-facing networking breakfasts and lunches, including budget management
  • - Creating professional, on-brand PowerPoint presentations for leadership updates, training sessions, and company-wide communications
  • - Coordinating board and leadership meetings – preparing agendas, board packs, minutes, and managing confidential information with discretion
  • - Supporting corporate governance tasks, including maintaining company records, compliance tracking, policy reviews, audits, and risk register updates
  • - Acting as a key liaison across departments to support operational objectives and effective office management in collaboration with Facilities
  • - Providing general administrative support during high-demand periods across the business and enabling functions
  • - Booking travel, scheduling meetings, and managing logistics including venue bookings, agendas, and refreshments
  • - Maintaining organised digital filing systems and company organisation charts
  • - Supporting special projects and initiatives as required by senior leadership
  • - Serving as a knowledgeable point of contact for internal and external stakeholders, championing administrative best practices and systems
  • - Always take personal responsibility for the health and safety of yourself and others by working within company H&S procedures
  • - Endeavour to improve our social and environmental impact
  • - Any other duties as reasonably required

Requirements

  • - Extensive experience in a PA or EA role
  • - Experience in organisation of company events; planning and running
  • - Working knowledge of supporting Board administration, reporting and performance tracking
  • - Understanding the structure of process and procedures that effect governance of the organisation
  • - Fully proficient and confident using a wide range of Microsoft Office packages particularly PowerPoint and experience in using industry standard processes and systems
  • - Experience collaborating across internal functions on projects/tasks
  • - Experience using creative tools within the Adobe suite is desirable
  • - Ability to multitask and prioritize workload and meet deadlines
  • - Proactive, confident and can work on own initiative
  • - Self-motivated and able to build relationships quickly
Benefits
  • Joining Fulkers means more than just joining a great team — it’s an exciting journey filled with rewarding benefits!
  • - 33 days holiday (including bank holidays), plus an extra paid day off for your birthday and Christmas shutdown
  • - Option to buy or carry over up to 5 additional holiday days annually
  • - Private health cover from day one
  • - Enhanced maternity, paternity, and charitable volunteer leave
  • - Agile working policy
  • - Annual discretionary bonus and salary review
  • - Company pension scheme
  • - Employee Assistance Program
  • - Cycle-to-work scheme
  • - Access to a wellbeing app and online learning platform
  • - Career development, chartership support and training opportunities
  • - Internal recruitment referral bonus scheme
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementevent planningbudget managementPowerPointadministrative supportcompliance trackingpolicy reviewsrisk managementreportingperformance tracking
Soft Skills
multitaskingprioritizationproactivityinitiativerelationship buildingcommunicationdiscretionorganizational skillscollaborationproblem-solving