Fuelerate

Executive Assistant

• Run the invoicing cycle and monthly payroll process
• Prepare and send client and employee contracts from existing templates
• Handle payment follow-ups
• Manage inbox and Slack, triaging what needs the founder’s attention
• Manage the calendar, book calls, protect focus time, and keep things organized
• Conduct daily and weekly check-ins to keep everything on track
• Source and screen candidates against role descriptions
• Manage the hiring pipeline and schedule interviews
• Prepare onboarding documentation
• Plan travel and logistics
• Handle personal appointments and errands where useful
• Follow up on important matters so nothing falls through
• Take ownership of financial administration, contracts, hiring support, and the founder’s day-to-day operations

Executive Assistant – Founder, HR & Operations

Recruitment

• Source candidates through LinkedIn and other platforms using existing search criteria
• Send outreach messages and follow-ups to potential candidates
• Review applications, intro videos, portfolios, and basic candidate information
• Screen candidates against role requirements
• Shortlist suitable candidates and reject clearly unsuitable candidates using existing templates
• Schedule interviews with candidates and internal team members
• Conduct first interviews using prepared interview templates
• Take clear interview notes and summarize candidate fit
• Keep the hiring pipeline updated in the ATS/hiring tracker
• Communicate with hiring managers about candidate status
• Follow up with candidates throughout the process
• Help prepare candidates for the next process step
• Support onboarding handoff after hiring
• Keep hiring documents, trackers, and candidate information organized
• Take ownership of recurring hiring work and keep the process moving without constant reminders

Human Resources, Recruitment Coordinator

QA Engineer

• Test Shopify stores manually for design, functionality, and flow
• Validate responsive design across desktop, tablet, and mobile
• Check every page against the Figma design and project requirements
• Use DevTools to inspect and debug
• Flag and document bugs clearly for developers
• Collaborate with developers, PMs, and designers to ensure every launch is flawless
• Spot patterns and suggest fixes for recurring issues

Executive Assistant – Founder, HR & Operations

Human Resources, Recruitment Coordinator

QA Specialist