Executive Assistant – Founder, HR & Operations

Fuelerate

Executive Assistant owning founder operations at Fuelerate, an ecommerce CRO, A/B testing, and Meta Ads agency. Managing finance, contracts, calendars, recruiting, and personal logistics reliably.

Posted 8/4/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $1,000 - $1,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing executive operations, including invoicing, payroll, and hiring processes. Proficient in handling sensitive information and maintaining effective communication in a fast-paced environment.

Highest-signal resume keywords

Executive Assistance ExperienceHR/Recruiting AdministrationFinancial AdministrationClickUp ProficiencyGoogle Sheets Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoicing Cycle ManagementPayroll ProcessingContract PreparationCandidate SourcingOnboarding Documentation

Soft Skills

Highly OrganizedDetail-OrientedTrustworthyReliableClear Communication

Tools & Technologies

ClickUpGoogle SheetsSlack

Industry Keywords

Operations AdministrationHiring Pipeline ManagementTravel PlanningCalendar ManagementClient Contracts

About the role

Key responsibilities & impact

Run the invoicing cycle and monthly payroll process
Prepare and send client and employee contracts from existing templates
Handle payment follow-ups
Manage inbox and Slack, triaging what needs the founder’s attention
Manage the calendar, book calls, protect focus time, and keep things organized
Conduct daily and weekly check-ins to keep everything on track
Source and screen candidates against role descriptions
Manage the hiring pipeline and schedule interviews
Prepare onboarding documentation
Plan travel and logistics
Handle personal appointments and errands where useful
Follow up on important matters so nothing falls through
Take ownership of financial administration, contracts, hiring support, and the founder’s day-to-day operations

Requirements

What you’ll need

Experience in Executive Assistance, HR/Recruiting, or Operations administration
Highly organized and comfortable with detail and repetition
Confident with ClickUp and Google Sheets, or a fast learner
Clear written and spoken English
Trustworthy with sensitive financial, hiring-related, and personal information
Reliable and consistent, completing commitments on time without reminders

Benefits

Comp & perks

Remote work
Full-time from day one
Compensation of $1,000–$1,500/month, based on experience and performance