FreedUp

Executive Assistant – CEO Support

FreedUp

full-time

Posted on:

Location Type: Remote

Location: Guatemala

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $800 - $1,600 per month

About the role

  • Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication.
  • Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate.
  • Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools.
  • Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
  • Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements.
  • Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations.
  • Serve as the central communication link between the CEO, internal team, and external partners.
  • Provide structured updates and summaries on priorities, progress, and deadlines.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Excellent written and verbal communication skills.
  • Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
  • Strong organizational and prioritization abilities.
  • Proven ability to manage sensitive information with discretion.
  • Proactive, self-directed, and thrives in an environment with evolving needs.
  • Experience managing both business and personal responsibilities for a founder or executive is a plus.
  • Basic knowledge of bookkeeping, reporting, or data entry preferred.
  • Technical Requirements: Reliable high-speed internet and a modern home office setup.
Benefits
  • International experience
  • Opportunity to work remotely from anywhere
  • Supportive and collaborative team environment
  • Learning and development opportunities
  • Potential Performance Bonuses
  • PTO
  • HMO after 3 months
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingreportingdata entrycalendar managementtask trackingworkflow documentationStandard Operating Procedures (SOPs)administrative finance processesclient billinginvoicing
Soft Skills
written communicationverbal communicationorganizational skillsprioritizationdiscretionproactivityself-directionadaptabilityattention to detailtime management