FreedUp

Performance Marketing

• Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations.
• Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables
• Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.)
• Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases
• Work with leadership to establish realistic deadlines that account for the creative process and internal workflows
• Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible
• Organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts.
• Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes.
• The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment
• Capable of creating high-quality Standard Operating Procedures (SOPs)

Campaign Manager

Business Development Rep

• We are seeking an experienced Executive Assistant to support the CEO.
• This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow.
• You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
• Daily inbox management: Triage and organize all incoming emails into designated folders each morning
• Monitor Google Chat direct messages and project spaces on behalf of Exec
• Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work
• Draft follow-up emails and ensure timely outreach after meetings

Operations & Business Development Executive Assistant – LATAM

Project Manager

• Support the Founder & CEO in daily operations
• Act as a “functioning memory” for the CEO
• Improve written communication quality
• Own core operational processes and manage communication systems
• Help implement tools and SOPs to assist the leadership team
• Triage emails and manage communication according to established formats
• Coordinate client communication and logistics for meetings
• Maintain the CRM system for data integrity
• Organize personal documents and manage personal tasks
• Document SOPs and continuously improve workflows

Executive Assistant Associate – Operations & Project Management

• Support the Founder & CEO in stabilizing and scaling day-to-day operations
• Manage communication systems and coordinate recruiting pipelines
• Implement tools and SOPs to reduce cognitive load for the CEO
• Own core operational processes and manage sensitive information
• Act as a gatekeeper for Executive's calendar and manage complex scheduling
• Maintain a clean and accurate CRM system
• Track task completion, identify inefficiencies, and propose improvements
• Document and build standard operating procedures (SOPs) from day one

Campaign Manager

Operations & Business Development Executive Assistant – LATAM

Executive Assistant Associate – Operations & Project Management

Executive Assistant Associate – Operations, Project Management