Operations & Business Development Executive Assistant – LATAM

FreedUp

Executive Assistant supporting CEO in optimizing business operations and managing priorities. This role involves email management, scheduling, and coordinating recruiting pipelines in a remote environment.

Posted 5/30/2026full-timeRemote • 🇲🇽 MexicoMid-LevelSenior💰 $800 - $1,600 per monthWebsite

About the role

Key responsibilities & impact

We are seeking an experienced Executive Assistant to support the CEO.
This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow.
You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
Daily inbox management: Triage and organize all incoming emails into designated folders each morning
Monitor Google Chat direct messages and project spaces on behalf of Exec
Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work
Draft follow-up emails and ensure timely outreach after meetings

Requirements

What you’ll need

3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional email management and prioritization skills
Strong systems thinker with experience building organized workflows
Proficient in digital tools (Notion strongly preferred)
Highly proactive and detail-oriented
Strong written communication skills
Comfortable making judgment calls on prioritization
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot)
Proactive communication: Ability to anticipate needs and take initiative without constant direction
Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows
HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms
Attention to detail: Ability to maintain accurate records and catch details others might miss
Relationship skills: Genuine interest in helping build and maintain professional relationships
Time management: Ability to prioritize competing demands and work effectively with a busy executive
Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Benefits

Comp & perks

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

email managementworkflow organizationCRM workflowstask managementdigital tools proficiencyGoogle WorkspaceGmailGoogle ChatGoogle CalendarHubSpot

Soft Skills

proactive communicationattention to detailtime managementorganizational skillsrelationship skillssystems thinkingjudgment callsadaptabilityhigh accountabilityhigh clarity