Form3

Executive Assistant

Form3

full-time

Posted on:

Location Type: Remote

Location: United Kingdom

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About the role

  • Manage complex and ever-changing diaries for multiple Executive stakeholders, such as the Chief Product Officer (CPO), Chief HR Officer (CHRO), Chief Technology Officer (CTO), Chief Information Security Officer (CISO) and Chief Revenue Officer (CRO).
  • Attend meetings as required, taking notes / minutes, distributing actions and following up effectively for internal and external meetings.
  • Ensure that the Executive team are fully prepared for all meetings by providing agendas and supporting documentation, and participating in the preparation, editing and proof-reading of meeting documents and presentation materials.
  • Hold responsibility for the end-to-end management of team offsites, socials and external events, including end-to-end travel booking and all other administrative tasks.
  • Streamline and co-ordinate wider team meetings, at times standing in on behalf of the Executive Sponsor.
  • Support the Executive Assistant Manager as required to action items in support of the entire Executive team.
  • Offer ongoing support within the team function, including providing holiday and sick cover for additional Executives, whenever required.
  • Proactively find ways to streamline the everyday for our busy Executive team.

Requirements

  • A minimum of two years' experience in an Executive Assistant role, working closely with a range of C-Suite stakeholders to manage competing / shifting priorities.
  • Prior experience of complex diary management, preparation of meeting agendas and delivery of follow-up actions.
  • Strong experience with end-to-end travel booking and events management, with comfort working across differing time zones.
  • Exceptional written and verbal communication skills, with the confidence to represent Executive Leaders both internally and externally.
  • Strong organisational skills, with the ability to adapt quickly to shifting priorities, whilst still ensuring timely delivery.
  • Demonstrable knowledge of the Microsoft 365 Suite, in particular PowerPoint and SharePoint.
  • Proven experience with AI tools to enhance EA task delivery, whilst also knowing when human judgement and discretion will add value to the situation.
  • The ability to work independently in a fast-paced, remote environment, alongside familiarity with Slack, Zoom or equivalent remote-working tools.
  • Prior experience working with international C-Suite stakeholders across differing time zones (UK; EU; US).
Benefits
  • Health insurance
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
diary managementmeeting agenda preparationtravel bookingevents managementnote-takingproofreadingAI tools usagetime zone managementdocument editing
Soft Skills
communication skillsorganizational skillsadaptabilityindependenceproactivityteam supportstakeholder management