Ford Motor Company

Executive Assistant Coordinator

Ford Motor Company

full-time

Posted on:

Location Type: Hybrid

Location: Dearborn • Missouri • United States

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Salary

💰 $63,480 - $106,680 per year

About the role

  • Anticipate and proactively address the operational and administrative needs of TPP leaders and their teams, ensuring they remain focused on strategic program initiatives.
  • Manage calendars, coordinate domestic and international travel logistics, and process expense reports for assigned TPP leadership.
  • Manage department review and approval processes for overtime, travel, and similar processes
  • Manage and performance analyses of department business office procedures and tracking for operational health metrics and objectives, resources and key initiatives
  • Manage the planning, meeting agendas, material filing and logging, minutes and distribution lists for department operational meetings
  • Identify and analyze operational inefficiencies within the team, proposing and implementing innovative solutions to enhance productivity and streamline workflows.
  • Draft and disseminate clear, concise team communications, manage correspondence, and serve as a primary point of contact for internal stakeholders.
  • Cultivate and maintain strong, collaborative relationships with cross-functional partners across Ford to facilitate seamless communication and project execution.

Requirements

  • 3+ years of experience in an administrative or coordinator role, preferably supporting senior-level leadership in a dynamic, fast-paced and technical/engineering environment.
  • Demonstrated proficiency and analyses with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., SharePoint, Teams).
  • Exceptional organizational skills, meticulous attention to detail, problem solving capability and the ability to manage multiple priorities effectively.
  • Verbal and written communication skills, with the ability to draft professional correspondence and communicate clearly across all levels.
  • Proven ability to work proactively, independently, and exercise sound judgment and discretion.
  • Hybrid on-site work (minimum 4 days per week) at Ford campus, co-located with the TPP team, in Dearborn Michigan
  • Associate's or Bachelor's degree.
  • Experience supporting teams in a technology, software development, or automotive environment.
  • Familiarity with Ford's internal systems and processes (e.g., Concur, Teams, etc.).
Benefits
  • Immediate medical, dental, vision and prescription drug coverage
  • Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
  • Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
  • Vehicle discount program for employees and family members and management leases
  • Tuition assistance
  • Established and active employee resource groups
  • Paid time off for individual and team community service
  • A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
  • Paid time off and the option to purchase additional vacation time.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportperformance analysisoperational health metricsproblem solvingproject executioncalendar managementexpense report processingmeeting planningcommunication draftingworkflow streamlining
Soft Skills
organizational skillsattention to detailproactive work ethicindependencesound judgmentdiscretioncollaborative relationshipsmulti-priority managementverbal communicationwritten communication
Certifications
Associate's degreeBachelor's degree