Legal and Administrative Support Specialist
Job Duck
Administrative Assistant
FoodChain ID
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇧🇷 Brazil
Visit company websiteSalary
💰 R$1,500 - R$4,500 per month
Job Level
JuniorMid-Level
Tech Stack
Azure
About the role
- Schedule team meetings, maintain notes, and track action items
- Coordinate IDer Success onboarding sessions, orientations, and interview logistics
- Maintain the company organizational chart and employee records
- Enter new hire data, including I-9s and background checks
- Create and update employee files in shared systems
- Submit IT tickets for onboarding and offboarding processes
- Generate and distribute reports as requested
- Support syncing of IT organizational structure with organizational systems and Azure directory
- Organize and maintain TouchPoint folders for performance conversations
- Process Personnel Action Forms (PAFs) for annual bonus and merit increases
- Produce and distribute Bonus and EBIP letters annually
- Update and sync data across recruiting platforms (LinkedIn, fcid.com, the insIDer, Handshake)
- Maintain accurate candidate records for consistent tracking and communication
- Draft and send CEO welcome letters and IDer cards for US-based associates
- Manage Paycom user access for employees and clients
- Manage the shared team inbox and route inquiries to the appropriate recipients
- Process time-off approvals for US-based team members
Requirements
- Strong attention to detail and organizational skills
- Skilled in Microsoft SharePoint, Teams, and Excel
- Demonstrates outstanding proficiency in English communication
- Ability to handle confidential information appropriately
- Experience with HCM systems such as payroll, time & attendance, organizational charts, and recruiting software
- Familiarity with HR processes for onboarding, employee records, and performance management cycles
- 2+ years of office administration, coordination, or support experience
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Microsoft SharePointMicrosoft TeamsMicrosoft ExcelHCM systemspayroll softwaretime & attendance systemsrecruiting softwareorganizational chartsPersonnel Action Forms (PAFs)data entry
Soft skills
attention to detailorganizational skillscommunication skillsconfidentialitycoordinationsupport experience
