Administrative Assistant – Pedagogical Advisory
Somos Educação
Administrative Assistant – Jr
SolvePlan
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇧🇷 Brazil
Visit company websiteJob Level
Junior
Tech Stack
ERP
About the role
- Provide administrative support to various company departments;
- Assist in updating and maintaining spreadsheets, records, documents, and internal systems;
- Organize physical and digital files, keeping documentation current and accessible;
- Perform external errands, such as sending documents, equipment, or correspondence, when necessary;
- Support administrative logistics activities, including receiving materials, managing office supply inventory, and sending correspondence;
- Handle internal and external communication (phone, email, and in-person), directing requests to the appropriate teams;
- Assist with accounts payable and receivable tasks, including data entry, verifications, and bank reconciliations;
- Support the electronic invoicing (NF-e) process in accordance with established guidelines;
- Support human resources processes such as timekeeping, document distribution, onboarding administration, vacation scheduling, and terminations;
- Assist with benefits administration, employee documentation management, and general HR support routines;
- Conduct supplier quotations, book airline tickets, arrange hotel reservations, and perform other logistical support activities.
Requirements
- High school diploma required; currently pursuing a bachelor’s degree in Business Administration, Accounting, or related fields is desirable;
- Microsoft Office (Excel, Word, Outlook) – intermediate level;
- Basic knowledge of enterprise resource planning (ERP) systems – desirable;
- Basic understanding of administrative and financial procedures;
- Organized and detail-oriented;
- Strong verbal and written communication skills;
- Proactive and eager to learn;
- Ability to work effectively in a team;
- Discretion and responsibility when handling confidential information.
Benefits
- Comprehensive health plan – Bradesco Saúde;
- Dental plan;
- Platform offering psychological support, nutrition counseling, and telemedicine;
- Corporate wellness program – access to gym network and wellness apps (meditation and stretching);
- Pharmacy discounts;
- Meal and/or food allowance (vale-refeição / vale-alimentação);
- Childcare or nanny assistance;
- Life insurance;
- Day off during your birthday month;
- Home office allowance;
- Company-funded courses and certifications;
- University partnerships (MBA USP/ESALQ);
- Employee referral program.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrybank reconciliationsaccounts payableaccounts receivableelectronic invoicingtimekeepingdocument distributionbenefits administrationsupplier quotationslogistical support
Soft skills
organizeddetail-orientedstrong verbal communicationstrong written communicationproactiveeager to learnteamworkdiscretionresponsibility
Certifications
high school diplomapursuing bachelor's degree in Business Administrationpursuing bachelor's degree in Accounting
