SolvePlan

Administrative Assistant

• Provide administrative support to various company departments;
• Assist in updating and maintaining spreadsheets, records, documents, and internal systems;
• Organize physical and digital files, keeping documentation current and accessible;
• Perform external errands, such as sending documents, equipment, or correspondence, when necessary;
• Support administrative logistics activities, including receiving materials, managing office supply inventory, and sending correspondence;
• Handle internal and external communication (phone, email, and in-person), directing requests to the appropriate teams;
• Assist with accounts payable and receivable tasks, including data entry, verifications, and bank reconciliations;
• Support the electronic invoicing (NF-e) process in accordance with established guidelines;
• Support human resources processes such as timekeeping, document distribution, onboarding administration, vacation scheduling, and terminations;
• Assist with benefits administration, employee documentation management, and general HR support routines;
• Conduct supplier quotations, book airline tickets, arrange hotel reservations, and perform other logistical support activities.

Administrative Assistant – Jr