First Legal

Operations

• Manage executive calendars, schedules, and travel logistics.
• Prioritize and triage incoming requests, ensuring leaders are prepared with what they need in advance.
• Maintain knowledge management systems, documentation, and confidential records.
• Drive small-to-medium scale cross-functional projects on behalf of executives.
• Track and manage initiatives, deadlines, and deliverables across the leadership team.
• Develop processes that improve efficiency and collaboration.
• Plan and execute leadership and cross-functional meetings, drafting agendas, preparing materials, and capturing key action items.
• Support executive offsites, Sales Kick-Off meeting, Operations All-Hand meeting, investor meetings, and board prep in partnership with existing executive operations staff.
• Coordinate senior leadership travel, accommodations, and logistics.
• Build polished presentations, reports, and models to support decision-making.
• Draft executive memos, talking points, and internal communications.
• Support preparation of board and investor materials.

Executive Operations Specialist