FIRST

Procurement

• The Venue Sourcing Manager will consistently deliver exceptional service to our clients through excellent meetings management.
• This position is an integral part of our Venue Sourcing/ Client Solutions team and will be responsible for managing the venue sourcing process for various events as a dedicated resource within our Solutions division for a management consultancy firm.
• Venue Sourcing & Contract Management
• Provide site selection services for meetings and events
• Review venue contracts and client addendums for accuracy and negotiate where applicable
• Develop and submit RFP’s (Request for Proposals) via Cvent
• Consolidate information to fulfil client reporting requirements
• Ensure CVENT is kept up to date
• Manage complex space, rates, costs, concessions, and terms of contract agreements negotiations
• Ensure allocated work is correctly logged and updated for venue sourcing monthly reports to management
• Cultivate and maintain relationships with internal and external clients and suppliers
• Create and maintain best practices and SOP for venue sourcing across the team
• Maximize and closely monitor opportunities for increasing value adds, savings, and cost efficiencies
• Field questions and offer advice to team members to assist with VS creative problem solving
• Work with Operations Lead to create client reporting to maintain our SLA, drive better procurement and team structure.
• Manage and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the venue sourcing process
• Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations, and services that ensures the FIRST team are providing expert advice and recommendations to clients
• Conduct site visits as required.

Venue Sourcing Manager – Corporate Events

Data Scientist

• Support meeting planners in managing attendee registration for conferences and events
• Ensure the smooth execution of data-related tasks
• Maintain accurate attendee data
• Collaborate with event stakeholders
• Provide database management to ensure consistency and accuracy
• Assist in the development, testing, and management of event communications and online registration
• Support attendees throughout the registration process
• Manage room blocks, activity scheduling and onsite execution support including post-event attendee reporting
• Domestic and/or international travel may be required with this role.

Associate Attendee Data Manager

Business Intelligence Developer

• Design and build interactive dashboards and reports using BI tools such as Tableau, PowerBI, or similar platforms.
• Create visualizations that effectively communicate complex data insights to both technical and non-technical users.
• Develop standard and custom reports for internal performance tracking and client-facing analytics.
• Implement self-service reporting capabilities for business users across departments.
• Ensure dashboards and reports are optimized for performance, usability, and accessibility.
• Design, develop, and maintain ETL processes to integrate data from multiple sources.
• Create data transformation workflows that prepare raw data for analysis and reporting.
• Implement data quality checks and validation rules within ETL processes.
• Automate routine data processing tasks to ensure timely availability of information.
• Monitor and troubleshoot data integration issues to maintain data reliability.
• Contribute to the design and implementation of FIRST's data warehouse structure.
• Create and maintain dimensional models, fact tables, and reporting views.
• Implement data partitioning, indexing, and query optimization techniques.
• Support data governance initiatives through proper metadata management.
• Collaborate with data engineers to ensure alignment between data architecture and reporting needs.
• Engage with business users to understand reporting requirements and analytical needs.
• Translate business questions into technical specifications for reports and dashboards.
• Provide guidance on best practices for data visualization and interpretation.
• Validate solutions with stakeholders to ensure they meet business objectives.
• Document business requirements and technical implementations for knowledge sharing.
• Research and evaluate emerging BI tools and technologies.
• Propose improvements to existing reporting processes and solutions.
• Develop standardized templates and components to accelerate dashboard development.
• Contribute to the establishment of best practices for BI development.
• Support the integration of AI capabilities into reporting solutions.

Project Manager

• The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation.
• Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution.
• There is a requirement for onsite events to travel domestically or abroad as required.
• Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Share knowledge of best practices, new suppliers, services and venues

Project Manager, Corporate Events – Fixed Term Contract

• Lead the development and implementation of client intelligence solutions, predictive models and insight generation capabilities.
• Translate complex data sets into commercial insights that power decision-making for both internal stakeholders and clients.
• Design and implement predictive models that enhance event performance, client satisfaction and revenue forecasting.
• Develop approaches that transform event performance data into actionable insights.
• Apply statistical modelling, machine learning techniques and data visualization to solve complex business challenges.
• Lead the design and execution of experiment design and A/B testing to optimize performance.
• Build and implement sophisticated analytical models that deliver against FIRST’s strategic objectives of productivity improvement and revenue generation.
• Create compelling data narratives that communicate insights effectively to both technical and non-technical audiences.
• Contribute to the transformation of FIRST's operating model through AI and data capabilities.
• Work with cross-functional teams to establish metrics, KPIs and robust measurement approaches.
• Support the development of AI-powered products and services that create differentiated client value.
• Partner with business units to define metrics that align with strategic objectives.

Analytics Lead

Events

• The Events Administration Coordinator supports the operational, financial, and administrative functions of an embedded events team within a client account.
• This role bridges event delivery and financial coordination, ensuring the smooth execution of vendor onboarding, invoice management, payment tracking, reporting, and team operations.
• The Coordinator plays a key part in maintaining process accuracy and compliance across client systems and spend management platforms, while also assisting with day-to-day event and project logistics, as required.