Fieldwire by Hilti

Recruiting Coordinator

Fieldwire by Hilti

full-time

Posted on:

Location Type: Hybrid

Location: San Francisco • California • United States

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Salary

💰 $65,000 - $75,000 per year

Job Level

Junior

About the role

  • Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process
  • Ensuring complex interview schedules run flawlessly across time zones and stakeholders
  • Creating a seamless, thoughtful candidate experience from application through offer
  • Keeping recruiting systems, data, and processes accurate, scalable, and efficient
  • Manage phone, video, and onsite interview scheduling across multiple time zones
  • Serve as the primary point of contact for candidates throughout the interview process
  • Coordinate interviews with hiring teams, executives, and cross-functional partners
  • Deliver a welcoming, professional, and high-touch experience for every candidate
  • Provide timely updates, guidance, and communication throughout the hiring journey
  • Act as a brand ambassador for Fieldwire during every candidate interaction
  • Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
  • Ensure compliance and accuracy across all recruiting workflows
  • Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
  • Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
  • Educate hiring managers on process and hiring workflows
  • Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
  • Manage complex candidate scheduling for remote and in-person interviews
  • Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
  • Assist with basic sourcing activities as needed
  • Support job fairs, campus recruiting efforts, and networking events
  • Track recruiting metrics, generate reports, and support recruiting-related projects
  • Help update, document, and improve recruiting processes to support scale and efficiency

Requirements

  • 1-3+ years of experience in recruiting coordination, HR operations, or a related role
  • Exceptional attention to detail and strong organizational skills
  • Ability to prioritize and manage multiple tasks in a fast-paced environment
  • Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects.
  • Excellent written and verbal communication skills
  • A strong sense of ownership and follow-through
  • A passion for candidate experience and continuous process improvement
  • Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
  • Someone who can adapt to ambiguity
  • Experience working in a startup or high-growth environment (preferred)
  • Experience using Greenhouse or similar ATS platforms (preferred)
  • Exposure to global or multi-time-zone hiring coordination (preferred)
Benefits
  • corporate bonus (up to 30%)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
recruiting coordinationHR operationscandidate trackingschedulingsourcingrecruiting metricsreport generationprocess improvementworkflow managementdata integrity
Soft Skills
attention to detailorganizational skillsprioritizationtime managementcommunication skillsownershipinterpersonal skillsrelationship buildingadaptabilityproblem-solving